Litigation Support Specialist

JOB SUMMARY : The Litigation Support Specialist is responsible for managing contested cases in active litigation and filing pleadings and related documents with courts across multiple states. Key responsibilities include processing contested case pleadings, entering and maintaining data across various software and filing platforms, managing multiple attorneys' calendars, conducting case investigations, and providing direct support to attorneys.

This role also involves regular communication with court clerks, researching state-specific debt collection regulations, and assisting with litigation tasks such as trial preparation and motion practice. The Litigation Support Specialist will additionally provide general support to the legal team, including legal research and other assigned projects as needed.

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with our without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including : the job exists to perform that function, the employee holding the job was hired for his / her expertise in performing the function, or only a limited number of employees are available to perform that function.

Essential Job Functions

The Litigation Support Specialist is responsible for performing a variety of tasks to support attorneys and the litigation process, including but not limited to :

• Processing contested case pleadings, managing multiple attorneys' calendars, and ensuring timely filing of documents.
• Preparing and producing motions, discovery, disclosures, and other litigation-related documents, as well as scheduling court dates.
• Reviewing contested case pleadings, documents, and communications to identify opposing parties' defenses.
• Coordinating with attorneys and appearance counsel to ensure appropriate coverage for upcoming court dates.
• Managing attorneys' schedules and finalizing dates for mediations, arbitrations, hearings, trials, and conferences.
• Ensuring all necessary documentation is obtained, organized, prepared, and filed throughout the litigation process.
• Communicating issues, updates, or potential problems to management and attorneys as they arise.
• Ensuring compliance with state-specific filing requirements for each jurisdiction.
• Preparing files for litigation, court appearances, reporting, and attorney correspondence.
• Tracking and updating case information in Q-Law and other systems.
• Conducting case investigations with courts, including checking case status, filing details, and upcoming appearances.
• Performing legal research, including identifying proper filing procedures for new and existing states.
• Handling administrative tasks such as creating, printing, notarizing, sorting, stapling, and mailing documents.
• Assisting team members and providing support on projects or tasks as needed.

Key Expectations

To be successful in this role, the Litigation Support Specialist must be able to :

Level of Decision Making, Problem Solving and Task Complexity

Qualifications

EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES REQUIREMENTS :

2-3 years of experience in a similar administrative or legal support role.

Strong understanding of motions, discovery, evidence, litigation documentation, court rules, and filing procedures.

Exceptional attention to detail with the ability to multitask and prioritize workload in a fast-paced environment while meeting strict court deadlines.

Job Posted by ApplicantPro