SENIOR CLERK - 55002886

Senior Clerk - 55002886

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do : Senior Clerk / Tampa Operations Center. This position will provide administrative / clerical support for the Tampa Operations Center.

The difference you will make : Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow : FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work : Florida Department of Transportation

Tampa Operations Center

2822 Leslie Rd

Tampa, FL 33619

Your specific responsibilities : Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations, and schedules consistent with approved formats as needed by staff. Scans high volume documents (contracts and construction) for storage into the Electronic Document Management System (EDMS). Performs attribution, reviewing and indexing of electronic documents to properly catalog and file for viewing. Review's attribution of scanned documents to ensure they are indexed appropriately and make final corrections as necessary. Provides assistance to staff members when required for obtaining files needed for their review and performs quality control reviews on scanned documents monthly. Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication / switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager. Assists the Office Operations Manager in the preparation of paperwork for recruitment, requisitions, selection, classification packages and performance evaluations. Coordinates with the District Human Resources office to assist employees with general human resource issues including but not limited to Family Medical Leave Act, Workers' Compensation.

Maintains storage room, monitors office inventory, and orders necessary office supplies. Orders janitorial supplies as needed and stocks the janitorial closets for the Administration (North & South) buildings. Monitors and maintains conference rooms daily for supplies and set-up. Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Works according to current directives and procedures. Process invoices / warrants in accordance with provisions and requirements of Section 215.422. F.S. Assist in Emergency Operation Recovery Efforts. Prepares travel documents and travel reimbursements. Serves on and supports special event committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed.

The successful candidate will have the following required knowledge, skills, and abilities : Knowledge of : Office procedures and practices. Budget management and / or procurement of goods and services. Records and files management. Skills in : Reading, understanding and applying applicable rules, regulations, policies and procedures. Using correct spelling, grammar and punctuation. Planning, organizing and coordinating work assignments. Listening to and understanding the needs of both internal and external customers. Independent planning, coordinating, completing and tracking the status of assignments. Following oral and written instructions. Ability to : Communicate effectively orally and in writing. Establish and maintain effective working relationships with others. Collect information / data and review for accuracy and completeness. Use office equipment, Microsoft software applications, and databases. Other job-related requirements : Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related to State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures. The incumbent of this position is required to work with or around Department of Corrections inmates. Minimum qualifications : High School Diploma or Certificate of High School Equivalency.

The State's total compensation package for employees features a highly competitive set of employee benefits including : Health insurance (over 90% employer paid), $25,000 life insurance policy (100% employer paid), Dental, vision and supplemental insurances, State of Florida retirement package, 10 paid holidays a year. Generous vacation and sick leave, Career advancement opportunities, Tuition waiver for public college courses, A variety of training opportunities, Employee Assistance Program (EAP).

For additional benefit information available to State of Florida employees, visit : https : / / www.mybenefits.myflorida.com /