No longer accepting applications
EXECUTIVE ASSISTANT
Law Office of Susan A. KatzenNewport Beach, CA, United States13 days ago
Job type
- Full-time
Job descriptionAssist with pre-event logistics and in-person support for Managing Attorney's conference presence, sponsorships, and key industry partnerships to maximize brand impact Assist with internal event planning, including the annual company gathering, ensuring a seamless experience within budget Maintain and update the company's CRM and CMS system (Action Step | Lawmatics) to track leads and client interactions Engage with new and existing clients as the client relationship liaison to enhance the client experience. Support recruiting and onboarding processes for key roles Assist with presentation and graphic design support for PowerPoint decks and internal documentation The Managing Attorney relies on you as a trusted advisor A Proactive Problem-Solver - You anticipate issues before they arise and take action without waiting for instructions We need a highly organized, unshakable multitasker who thrives in a fast-paced, collaborative team culture Discreet & Trustworthy - You'll have access to sensitive information, and confidentiality is key You think 10 steps ahead and always have a backup plan (or three) Highly Adaptable & Resilient - You're comfortable in an ever-changing environment with shifting priorities and can pivot seamlessly when things don't go as planned An Exceptional Communicator - Strong written and verbal skills, with the ability to translate complex or vague instructions into actionable tasks Detail-Oriented with a Big-Picture Mindset - You catch the small details others miss while also keeping an eye on overall goals and strategy Tech-Savvy & Systems-Oriented - Comfortable with tools like Microsoft Office Suite, Lawmatics, and Action Step to keep everything running smoothly Calm Under Pressure - High-stress situations don't faze you You keep things moving even when everyone else is overwhelmed A Strong Relationship Manager - You know how to work with different personality types, high-level executives, and external partners to build strong relationships that get things done High in Emotional Intelligence (EQ) - You read between the lines and understand the Managing Attorney's needs without constantly being told A Go-Getter - You take initiative, don't wait to be told what to do, and bring fresh ideas to improve efficiency and workflow Experience in executive support, project management, or a related field Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint), Lawmatics, Action Step, and Egnyte Strong organizational, communication, and multitasking skills Ability to problem-solve, anticipate needs, and work independently We believe in cognitive diversity - we want unique thinkers, problem solvers, and innovators to help us level up Our company values cognitive diversity-meaning we actively seek out different viewpoints, problem-solving approaches, skills, and ways of thinking
Description
Are you a highly organized professional looking for a dynamic role with leadership potential?
We seek a proactive and detail-oriented Executive Assistant to support our Managing Attorney. In this role, you'll oversee scheduling, coordinate travel, manage systems, and ensure the smooth operation of daily administrative tasks.
Ideal candidates thrive on planning, problem-solving, and taking initiative in a fast-paced legal environment.
Responsibilities
Strategically manage the Managing Attorney's calendar, internal / external meetings, and all travel logistics, including speaking engagements and last-minute pivots
Keep the Managing Attorney informed and aligned with company-wide initiatives and day-to-day operations, and act as a liaison between internal teams and external partners, fostering a culture of effective communication
- Prepare reports, presentations, and documents on behalf of the Managing Attorney for internal and external use
- Handle sensitive and confidential information with discretion
- Maintain an organized and efficient executive office
Events, Conferences & Partnerships
Process Management
Qualifications
Create a job alert for this search
Executive Assistant • Newport Beach, CA, United States
Related jobs
We are seeking an Executive Assistant (EA) to support the President of Sports Properties at Learfield, with additional support for the EVP of Global Partnerships.
This is an exciting opportunity for...Show moreLast updated: 18 days ago
About the job Executive Assistant.Our client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO.
Your role will be pivotal in maintain...Show moreLast updated: 18 days ago
GENERAL DESCRIPTION Irvine Ranch Water District is currently accepting applications for an Executive Assistantin the Finance & Administration Department.
Effective July 1, 2025, the salary range wi...Show moreLast updated: 10 days ago
Duration : 4 Month Contract to Hire.Location : Newport Beach, CA 92660.Do you have experience supporting a high level individual in the field of sales or real estate? If so please describe : .Do you ha...Show moreLast updated: 30+ days ago
Adriana's Insurance is seeking a dedicated and detail-oriented Executive Assistant to join our team.This role is essential in providing high-level administrative support to ensure the smooth operat...Show moreLast updated: 19 days ago
We are seeking a proactive and highly organized Executive Assistant to join our growing team.As an Executive Assistant, you will be responsible for coordinating and managing executive scheduling al...Show moreLast updated: 3 days ago
Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries.
Class formats target a wide range of clients’ nee...Show moreLast updated: 2 hours ago
Job Title : Executive Assistant to Vice President.We are looking for a sharp, highly organized Executive Assistant to support a very detail-oriented and selective Vice President.This role requires s...Show moreLast updated: 2 hours ago
The core responsibilities of the role include the following, although are not limited to : Supports the office of the Vice President Operations & Customer Experience and Vice President Commercial Str...Show moreLast updated: 15 hours ago
Are you a highly organized professional looking for a dynamic role with leadership potential?.We seek a proactive and detail-oriented Executive Assistant to support our Managing Attorney.In this ro...Show moreLast updated: 2 hours ago
Ultimate Staffing Services is actively seeking a dedicated and organized Executive Assistant to join a dynamic team.This position offers an excellent opportunity to work closely with senior managem...Show moreLast updated: 3 days ago
We are seeking an Executive Assistant (EA) to support the President of Sports Properties at Learfield, with additional support for the EVP of Global Partnerships.
This is an exciting opportunity for...Show moreLast updated: 30+ days ago
A company is looking for an Executive Assistant to support executive operations in a remote capacity.Key Responsibilities Oversee compliance software systems for timely submissions and reporting ...Show moreLast updated: 30+ days ago
Executive Assistant Description Moss Adams brings more West to business.More than a location, its a way of doing business in which innovation thrives and optimism abounds.At Moss Adams, were excite...Show moreLast updated: 9 days ago
Description We are looking for a highly organized and proactive Executive Assistant to support the President of a leading hospitality company in Irvine, California.
This is a Contract to permanent p...Show moreLast updated: 15 hours ago
At Hype Tier, we are dedicated to creating seamless and reliable logistics solutions that support businesses in reaching their goals.
Our team is driven by innovation, accuracy, and efficiency in ev...Show moreLast updated: 9 days ago
Are you looking for an exciting and fast-paced career that is actively working on critical legislation to improve California, address issues in our communities, and meet the needs of all California...Show moreLast updated: 18 days ago
Mariners Church is a biblically-centered, non-denominational church located in Southern California focused on inspiring people to follow Jesus and fearlessly change the world.Mariners is listed as ...Show moreLast updated: 15 hours ago
Description Job Summary : We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to C-level executives.The ideal candida...Show moreLast updated: 15 hours ago
Join Restoration 1 of Huntington Beach as an Executive Assistant, where you'll play a vital role in supporting our dynamic team.
This position offers an exciting opportunity to contribute to our mis...Show moreLast updated: 11 days ago
Executive Assistant
LEARFIELDIrvine, CA, United StatesFull-time
Executive Assistant
ScaleJetSanta Ana, CA, United StatesFull-time
Executive Assistant
Irvine Ranch Water DistrictIrvine, CA, United StatesFull-time
- Promoted
Executive Assistant
Veterans Sourcing GroupNewport Beach, CA, USTemporary
- Promoted
Executive Assistant
Adriana's InsuranceIrvine, CA, USFull-time
- Promoted
Executive Assistant
HR Pals & Recruiting PalsIrvine, CA, United StatesFull-time
- Promoted
- New!
Executive Assistant
Club Pilates - CorporateIrvine, CA, USFull-time
- Promoted
- New!
Executive Assistant
Fuze HR Solutions Inc.Irvine, CA, USFull-time
- New!
Executive Assistant
Virgin Galactic Holdings, Inc.Tustin, CA, United StatesFull-time
- Promoted
- New!
Executive Assistant
Law Office of Susan A. KatzenNewport Beach, CA, USFull-time
- Promoted
Executive Assistant
Ultimate StaffingCosta Mesa, CA, United StatesFull-time
- Promoted
Executive Assistant
LearfieldIrvine, CA, USFull-time
- Promoted
Executive Assistant
VirtualVocationsSanta Ana, California, United StatesFull-time
Executive Assistant
PSG Global SolutionsIrvine, CA, United StatesFull-time
- New!
Executive Assistant
Robert HalfIrvine, CA, United StatesPermanent
Executive Assistant
Alphabe Insight IncSanta Ana, CA, United StatesFull-time
Executive Assistant
California State SenateIrvine, CA, United StatesFull-time
- New!
Executive Assistant
Mariners ChurchIrvine, CA, United StatesFull-time
- New!
Executive Assistant
Aston CarterCosta Mesa, CA, United StatesFull-time
- Promoted
Executive Assistant
Institute of Inspection Cleaning and Restoration CertificationHuntington Beach, CA, USFull-time