Project Coordinator

Benefits :

401(k)

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Tuition assistance

Vision insurance

A Little About Us…

Welcome to GoPro Interiors , an Exceptional company—where innovation meets excellence in the commercial and Custom home Countertop / Flooring installation industry! Our cutting-edge vision and strong partnerships with top companies set us apart, and we’re looking for passionate, hardworking people to join our dynamic team.

At GoPro Interiors , we offer a fun and hardworking team, with  competitive pay, flexible schedules, and a comprehensive benefits package that includes medical, dental and vision coverage, as well as a 401(k) plan. If you're ready to be part of something exceptional, we want you on our team!

The Role : Project Coordinator

At GoPro Interiors , our Project Coordinators are the driving force behind our client’s projects. As a Project Coordinator, you'll work closely with Project Managers to coordinate and prepare detailed project plans for commercial / custom homes flooring and countertops installations, ensuring everything runs smoothly from start to finish.

What You'll Do :

• Manage Project Paperwork Flow : Oversee the timely handling of all documentation related to Account Manager or Account Executive projects, ensuring accuracy and compliance with contract specifications. Submittals.
• Contract & Order Review : Identify and verify contracts, purchase orders, and change orders, ensuring that all changes are accurate and properly documented.
• Customer Relations : Foster positive customer relationships by promptly returning documents and maintaining clear communication throughout the project lifecycle.
• Paperwork Tracking : Create and maintain routing sheets to efficiently track the flow of documentation within the office and ensure timely processing.
• Product Availability Coordination : Communicate with mills and distributors to confirm product availability, coordinating material orders and delivery schedules.
• Material Order Management : Place material purchase orders, track shipments, and ensure on-time delivery to meet project deadlines.
• Adapt to Changing Schedules : Demonstrate flexibility and urgency in responding to rapidly changing project timelines and requirements.
• Supplier Follow-ups : Consistently follow up with suppliers, managing up to thirty separate shipments at a time, ensuring timely updates on order status.
• Freight Management : Arrange cost-effective and efficient freight for product shipments, balancing speed and budget constraints.
• Billing Coordination : Distribute Salesperson billing summaries bi-monthly and ensure timely and accurate billing for completed work.
• Documentation Management : Maintain comprehensive documentation in both physical job folders and the computer system to support project tracking, billing, and verification.
• AIA Billing Preparation : Prepare and submit monthly AIA-style billing, ensuring all supporting documents are in place for payment processing and final invoicing.
• Change Order & Extra Billing : Identify additional work or change orders, prepare necessary billing documents, and verify for accuracy before submission to clients.
• Credit & Client Communication : Submit billing documents to the Credit Manager for approval, and ensure client approval of payment applications prior to drawing dates.
• Project Close-Outs : Complete final project close-out documentation, ensuring all payments and paperwork are finalized for project completion.

What We're Looking For :

• Proven experience as a Project Coordinator in construction administration or a similar field.
• Strong project management skills, with the ability to handle multiple tasks and shifting priorities.
• Proficiency in Google Drive,  Microsoft Project and Microsoft Planner.
• Excellent time management and communication skills, with a knack for problem-solving.
• Detail-oriented with a focus on accuracy, especially when it comes to documentation and billing.

Preferred Qualifications :

• BS in Business Administration or related field.
• Experience with risk management and quality assurance control.
• Familiarity with project management tools and techniques.
• PMP or PRINCE2 certification.
• Bilingual is. a plus.

Why GoPro Interiors ?

At GoPro Interiors , we are a company that values innovation, independence, and flexibility. As we continue to grow, we are looking for individuals who thrive in a fast-paced, collaborative environment. Join a team that’s passionate about delivering exceptional results and contributing to the success of every project we touch.

Ready to take the next step in your career?