Administrative Assistant

Apply for Job

Job ID

82393

Location

UCSB Campus

Full / Part Time

Full Time

Add to Favorite Jobs

Email this Job

Job Posting Details

Position Number : 40077093

Payroll Title : BLANK AST 3 (004722)

Job Code : 004722

Job Open Date : 11 / 7 / 25

Application Review Begins : 11 / 25 / 25

Department Code (Name) : HMCT (HUMANITIES CENTER)

Percentage of Time : 100

Union Code (Name) : CX

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Non-Exempt

Classified Indicator Description (Personnel Program) : PSS

Salary Grade : STEPS

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $30.73 / hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06 / hour.

Work Location : Humanities And Soc Sci Bldg - 6046

Working Days and Hours : M-F, 8am-5pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : N / A

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

The Interdisciplinary Humanities Center (IHC), founded in 1987 to implement the Humanities Initiative, serves faculty and students in fine arts, humanities, and the humanistic social sciences (HFA). The IHC's mission is to advance knowledge about human experience in cultural, historical, and social contexts and to do so through programs that foster human agency, social connectivity, and civic empowerment. The IHC provides research funding to faculty and graduate students through a variety of awards, including collaborative research grants, faculty release-time awards, graduate student fellowships, and visual, performing, and media arts awards. The IHC funds several research units and 8-12 Research Focus Groups. The IHC also provides support to a range of sub-units who receive funding from outside the IHC and whose mission supports the IHC's commitment to interdisciplinary engagement. The center serves over 13 departments and 80 Principle Investigators for externally sponsored research (contracts and grants) and UC grants. Interdisciplinary courses are also offered each quarter at the IHC. The IHC's conference spaces, the McCune Conference Room and the Crowell Library, serve as central campus events space for the humanities and social sciences.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Under the general supervision of the Business Officer, the Administrative Assistant is responsible for the transactional financial efforts of the Interdisciplinary Humanities Center (IHC). Job duties include accounting, fund tracking and management, processing all payment related activities, and close interaction with faculty and staff in both the IHC and other campus departments. Responsibilities include monitoring department accounts, generating reports and data as necessary, processing financial transactions such as payments and reimbursements, including but not limited to travel, honoraria, Misc. Form 5, Entertainment, Membership, payroll, and the processing, posting and storage of financial records. The Administrative Assistant works independently with only minimal supervision and regularly makes decisions that require application and interpretation of University financial policies and procedures. Also serves as backup for the Payroll & Financial Assistant and UCPath Initiator.

Qualifications :

Required Qualifications :

• Required Or equivalent experience. High School Diploma
• Excellent typing and computer skills.
• Excellent attention to detail and data entry skillls.
• Excellent communication skills.
• Proficiency with Microsoft programs such as Excel, Word, Powerpoint, etc.
• Proficiency with Google software programs such as Sheets, Docs, Gmail, chat.
• Proficiency with Zoom

Preferred Qualifications :

Special Conditions of Employment :

Satisfactory criminal history background check

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

The University of California endeavors to make https : / / jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.