Talent.com
Accounting Assistant
Accounting AssistantMRA Recruiting Services • Waukesha, WI, US
Accounting Assistant

Accounting Assistant

MRA Recruiting Services • Waukesha, WI, US
13 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

An MRA Member is looking for…

Accounting Assistant

Waukesha, WI

Principal Duties & Responsibilities

1. Accounts Payable / Job Costing

a. New Projects

  • Verify vendor addresses in the Accounts Payable system and internal job logs / checklists to match Federal W-9 information within one day of receipt.
  • Add subcontracts and suppliers to job logs / checklists to track submitted waivers.
  • Draft mechanics lien waivers including : real estate owner, job description, contract values, subcontractor legal name, and scope of work.
  • Distribute billing information to subcontractors within 7 days of subcontract issuance.

b. Ongoing (Daily Tasks Unless Otherwise Noted)

  • Monitor email and other sources for incoming subcontractor and supplier invoices to ensure timely receipt and recording.
  • Codify all invoices with correct amounts (including retention on applicable contracts) and route for required approvals.
  • Accurately enter invoices into the Accounts Payable system.
  • Review invoices for lien waivers, ensure compliance, and obtain any missing waivers.
  • Process and route general / admin invoices not related to jobs.
  • Gather information for joint checks and alert appropriate parties.
  • Assist in obtaining conditional and unconditional lien waivers from subcontractors and suppliers post-disbursement :
  • Understand waiver requirements per project by communicating with Project Managers, Project Coordinators, and Job Cost Accountant.
  • Draft accurate unconditional waivers in internal / client-specific formats.
  • Follow up weekly to ensure return of waivers.
  • Maintain logs of 2nd tier subcontractors and suppliers and collect waivers as needed.

    • Accounts Payable Checks

  • Prepare payment checks with the following steps :
  • Coordinate with Job Cost Accountants during construction draws to verify required documents.
  • Communicate documentation needs with Project Coordinators and JCAs.
  • Help secure documentation to prevent delays in future payments.
  • Verify all needed documents are received within 48 hours before issuing checks.
  • Help obtain missing documentation that would delay payment.
  • Maintain / update logs for :
  • Held checks – Follow up periodically to release within 48 hours of check date.
  • Held invoices – Track those that cannot be entered into Spectrum and route for approval. Provide regular updates and work to resolve issues.
  • Process employee expense reports weekly and before payroll to ensure timely reimbursement.
  • Assist with general filing as required.
  • Proactively collect documentation from subcontractors / suppliers to enable check payments within 7 days of project funding.

    • c. End of Month

  • Support JCAs with monthly subcontractor invoicing for timely client billing.
  • Send reminders to subcontractors / suppliers for monthly invoices.
  • Follow up on missing, incorrect, or unapproved invoices.

    • 2. General Accounting

  • Maintain Accounts Payable vendor files.
  • Prepare and distribute Accounts Payable checks.
  • Maintain accurate W-9 and 1099 records (FEINs, legal names, addresses).
  • Maintain a centralized Federal W-9 filing system.
  • Update addresses in AP Utilities, Accounting Checklist, and notify relevant departments.
  • Support Use / Sales tax accrual preparation by sending relevant invoices to tax preparer.
  • Assist with credit card and bank reconciliations.
  • Help reconcile AP, AP retention, and run month-end reports.

    • 3. Other Duties

  • Assist VP of Finance, Controller, and Managers with special projects :
  • Provide support to JCAs as directed.
  • Coordinate with other admin staff and Project Coordinators to assist with reception / phone coverage as needed.

    • Requirements

    Education & Experience

  • High School Diploma or equivalent required
  • Associate’s degree in Accounting or Finance preferred
  • 1–3 years’ experience in construction management accounts payable

    • Knowledge & Skills

  • Proficiency with Microsoft Office (Excel, Outlook, File Explorer, Word)
  • Strong accounts payable knowledge preferred
  • Detail-oriented with strong organizational skills
  • Self-motivated and capable of working independently
  • Willingness to learn and contribute to process improvements

    • We Make it Easy

    Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

    As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

    We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

    Powered by JazzHR

    3C0k6fAygq

    Create a job alert for this search

    Accounting Assistant • Waukesha, WI, US

    Related jobs
    ACCOUNTING CLERK

    ACCOUNTING CLERK

    SEEK Careers / Staffing • Milwaukee, WI, United States
    Full-time
    Are you searching for a position where you can take charge and keep things organized? Do you thrive on independence, problem-solving, and keeping the numbers straight? If so, this accounting opport...Show more
    Last updated: 1 day ago • Promoted
    Accounting Clerk

    Accounting Clerk

    Rosen Honda • Greenfield, WI, US
    Full-time
    The Accounting Clerk assists the office.Their duties typically include clerical tasks, such as filing and answering telephones, as well as performing basic bookkeeping tasks.Reconcile and prepare d...Show more
    Last updated: 30+ days ago • Promoted
    Teller

    Teller

    Associated Bank - Corp • Grafton, WI, United States
    Full-time
    At Associated Bank we strive to create an inclusive culture where different perspectives are valued and recognized as strengths critical to our success. If you thrive in an environment where your gr...Show more
    Last updated: 30+ days ago • Promoted
    Accounting Clerk

    Accounting Clerk

    Walbec Group • Waukesha, WI, United States
    Full-time
    Are you looking for an exciting career in road, highway, and bridge construction? Construction Resources Management Inc.Walbec Group has a place for hard working, loyal, and driven people like you....Show more
    Last updated: 1 day ago • Promoted
    Accounting Clerk

    Accounting Clerk

    LHH • Milwaukee, WI, US
    Full-time
    We are hiring for an Accounting Clerk in Glendale, WI.This role will focus on supporting AP / AR under the leadership of the Controller. If you have two or more years of clerical accounting experience...Show more
    Last updated: 30+ days ago • Promoted
    Accounting Assistant

    Accounting Assistant

    SEEK Careers / Staffing • Cudahy, WI, United States
    Full-time
    Monday-Friday, 8 : 00 AM-4 : 30 PM.Are you organized, dependable, and ready to keep things running smoothly behind the scenes? We're looking for an. Enter and process invoices for payment.Manage purchas...Show more
    Last updated: 1 day ago • Promoted
    Accounting Clerk

    Accounting Clerk

    Specialized Accounting Services, LLC • Pleasant Prairie, WI, United States
    Full-time
    Grow with us! Accounting Clerk opportunity at a Top Workplace.Are you detail-oriented, organized, and ready to grow your accounting career in a collaborative, professional environment? Our firm is ...Show more
    Last updated: 1 day ago • Promoted
    Financial Rep – Upcoming Grad

    Financial Rep – Upcoming Grad

    Mutual of Omaha • Waukesha, WI, US
    Full-time
    Are you driven, self-motivated, and eager to jumpstart your career in the financial services industry? We’re seeking passionate individuals to join our Accelerator Program, a dynamic trainee experi...Show more
    Last updated: 4 hours ago • Promoted • New!
    Banker

    Banker

    Associated Bank - Corp • Elkhorn, WI, United States
    Full-time
    At Associated Bank we strive to create an inclusive culture where different perspectives are valued and recognized as strengths critical to our success. If you thrive in an environment where your gr...Show more
    Last updated: 30+ days ago • Promoted
    Accounting Assistant

    Accounting Assistant

    Gruber Law Offices • Milwaukee, WI, United States
    Full-time
    Wisconsin's top-tier personal injury law firm is looking for an outstanding individual to join our team.Gruber Law Offices is currently seeking a self-motivated, detail-oriented Accounting Assistan...Show more
    Last updated: 1 day ago • Promoted
    Accounting Assistant

    Accounting Assistant

    MRA - The Management Association • Waukesha, WI, United States
    Full-time
    Principal Duties & Responsibilities.Accounts Payable / Job Costing.Verify vendor addresses in the Accounts Payable system and internal job logs / checklists to match Federal W-9 information within on...Show more
    Last updated: 8 hours ago • Promoted • New!
    Accounting Assistant

    Accounting Assistant

    SEEK Careers Staffing • Cudahy, WI, US
    Full-time
    Accounting Admin – $18 / hr.Monday–Friday, 8 : 00 AM–4 : 30 PM.Are you organized, dependable, and ready to keep things running smoothly behind the scenes? We’re looking for an.Ent...Show more
    Last updated: 25 days ago • Promoted
    Accounting Associate

    Accounting Associate

    Quad • Sussex, WI, United States
    Full-time
    As a global marketing experience company, Quad's goal is to help our clients win every day.We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our cli...Show more
    Last updated: 1 day ago • Promoted
    Financial Rep – Upcoming Grad - Starting at $16 / hr

    Financial Rep – Upcoming Grad - Starting at $16 / hr

    Mutual of Omaha • Waukesha, WI, US
    Full-time
    Are you driven, self-motivated, and eager to jumpstart your career in the financial services industry? We’re seeking passionate individuals to join our Accelerator Program, a dynamic trainee experi...Show more
    Last updated: 4 hours ago • Promoted • New!
    Accounting Clerk

    Accounting Clerk

    LHH Recruitment Solutions • Milwaukee, WI, United States
    Full-time
    We are hiring for an Accounting Clerk in Milwaukee, WI.This is an addition to a growing team under the leadership of the Controller. The role will focus on receivables work and communicate with inte...Show more
    Last updated: 1 day ago • Promoted
    Accounting Clerk

    Accounting Clerk

    Construction Resources Management • Waukesha, WI, United States
    Full-time
    Are you looking for an exciting career in road, highway, and bridge construction? Construction Resources Management Inc.Walbec Group has a place for hard working, loyal, and driven people like you....Show more
    Last updated: 10 days ago • Promoted
    Accounting Assistant

    Accounting Assistant

    Timothy Jon & Associates • Milwaukee, WI, United States
    Full-time
    As one of the region's leading real estate firms, our client is experiencing remarkable growth and is eager to expand their team. This dynamic, mid-sized company consistently exceeds client expectat...Show more
    Last updated: 1 day ago • Promoted
    Accounting Assistant

    Accounting Assistant

    Holden Industries, Inc. • Waukesha, WI, United States
    Full-time
    Performs a variety of accounting responsibilities with a focus on accounts payable and accounts receivable.Receives shipping receipts and matches with purchase orders to ensure accuracy and resolve...Show more
    Last updated: 1 day ago • Promoted