Administrative Assistant
Administrative Assistant to Real Estate Investment Firm in Pacific Palisades (beautiful offices across from the beach!)
$70,000-$75,000 + great benefits!
Monday-Friday, onsite
Overview :
An amazing investment firm, with extensive experience in real estate, is seeking an Administrative Assistant who will play an essential role in performing both general and project-specific administrative duties to ensure the company’s day-to-day operations run efficiently.
As a successful Administrative Assistant, this person will demonstrate a professional and friendly personality, while ensuring the office operations run smoothly.
Responsibilities :
- Maintains an organized and systematic filing system
- Maintain general upkeep of the office
- Greets clients and visitors when they arrive at the office
- Monitor office and kitchen supplies and place orders
- Assist in vendor relationship management (building management, deliveries, repairs, etc.)
- Supporting all departments with various administrative tasks (redirecting calls, disseminating correspondence, basic accounting tasks, scheduling meetings, etc.)
- Distribute mail and packages
- Setting up for meetings
- General day-to-day office tasks
Qualifications :
- Bachelor’s degree or equivalent.
- Prior Experience as an Administrative Assistant, Office Coordinator, Personal or Executive Assistant, or Office Admin role.
- Basic accounting experience / knowledge is a plus
- Real estate or brokerage office experience is a plus
- Proficient with MS Office Suite.
- Ability to multi-task and have good organizational skills.
- Must possess outstanding communication and interpersonal skills.
- Must be able to communicate professionally and effectively with other staff members, property employees and the Executive team.
- Strong analytical, problem-solving and organization skills.
- Able to adapt to changing priorities.
- Able to work independently and assist in leading the team.
- Strong work ethic and able to take initiative.
- Detail oriented
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We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
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