Administrative Coordinator Plant Operations (JH Facilities & Real Estate) - #Staff

Administrative Coordinator

We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities :

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves / renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes / procedures to assure efficiency in general office operations; interpret and communicate operating policies.
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events / functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and / or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events / functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Other duties as assigned.

Minimum Qualifications :

Technical Qualifications & Specialized Certifications :

Technical Skills & Expected Level of Proficiency :

Classified Title : Administrative Coordinator

Job Posting Title (Working Title) : Administrative Coordinator Plant Operations (JH Facilities & Real Estate)

Role / Level / Range : ATO 37.5 / 02 / OE

Starting Salary Range : $18.20 - $33.90 HRLY (Commensurate w / exp.)

Employee group : Full Time

Schedule : Monday - Friday

FLSA Status : Non-Exempt

Location : JH at Middle River

Department name : Building Operations and Maintenance

Personnel area : University Administration