Administrative Assistant - CorporatePositive Investments • Arcadia, CA, United States

Administrative Assistant - Corporate

Positive Investments • Arcadia, CA, United States

2 days ago

Job type

Full-time

Job description

Position Summary :

Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills.

Key Responsibilities :

Administrative Support

Provide general administrative support to the corporate team.
Prepare reports, memos, letters, and other documents as needed.
Maintain organized filing systems, both electronic and physical.

Compliance & Licensing

Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities.

Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations.

Communicate with city and county agencies as needed to resolve licensing or regulatory issues.

Reputation & Online Presence Management

Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand.

Maintain records of reviews and feedback trends to share with executive and regional management.

Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback.

Other Duties

Assist with special projects and support other departments as needed.

Elevator Operations : Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager / supervisors.

Fire Extinguisher Compliance : Oversee fire extinguisher inspections, servicing, and compliance across all company locations.

Laundry Services Management : Manage contracts, maintenance, and renewals related to laundry services across all company sites.

Vendor Relations : Serve as the primary point of contact for vendors, managing communications, negotiating service agreements, and ensuring timely delivery of services.

Qualifications :

2+ years of administrative or office management experience preferred.

Prior experience in property management or real estate industry a plus.

Strong written and verbal communication skills.

Excellent organizational skills and attention to detail.

Comfortable managing multiple priorities and meeting deadlines.

Proficient in Microsoft Office Suite (Specifically, proficient in Excel).

Familiarity with Yelp, Google Reviews, or similar platforms is a plus.

What We Offer :

Competitive compensation

Medical, dental, and vision insurance

Paid time off and holidays

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Administrative Assistant • Arcadia, CA, United States

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