Intake Coordinator - Education ServicesLAUNCH • Syracuse, NY, United States

Intake Coordinator - Education Services

LAUNCH • Syracuse, NY, United States

8 hours ago

Job type

Part-time

Job description

Job Posting : Intake Coordinator - Education Services

Location : Syracuse, New York

Reports to : Director of Education

Employment Type : Part time, 20 hours per week

About the Role

The Intake Coordinator provides administrative leadership and operational support for the Education Services Department. This role ensures smooth, high-quality service delivery by overseeing relationship management, compliance monitoring, communication systems, data integrity, and program coordination.

As a central point of contact among families, school systems, service providers, and agency leadership, the Intake Coordinator supports the Director of Education in implementing departmental goals and maintaining adherence to policies and regulations.

Key Responsibilities

1. Partnership & Stakeholder Relations

Build and maintain strong relationships with families, students, county representatives, school district personnel, and community providers.
Promote collaborative practices that enhance service delivery and elevate the agency's visibility.

2. Regulatory & Professional Knowledge

Maintain up-to-date knowledge of special education laws, regulations, and research related to learning disabilities, mental health, and related disorders.

Develop a strong understanding of school system structures, policies, and procedures to support compliance and informed decision-making.

3. Information Management & Referral Coordination

Serve as an informed resource for families and staff by providing accurate information, referral guidance, and navigation support across educational and community systems.

4. Communication & Administrative Coordination

Facilitate clear, professional communication with families, school personnel, caseworkers, and external partners.

Prepare and distribute administrative updates, correspondence, and meeting documentation.

5. Records Oversight & Data Integrity

Ensure accurate, timely documentation of all client contacts, activities, and services within agency databases.

Maintain organized electronic and physical files that meet agency standards and confidentiality requirements.

6. Reporting & Program Tracking

Assist the Director of Education with weekly, monthly, and quarterly program reports.

Develop and maintain systems to monitor service outcomes and department performance metrics.

7. Publications & Administrative Materials

Create and format written materials such as informational documents, forms, presentations, and program resources.

8. Training Support & Presentation Assistance

Support planning and coordination of training sessions, workshops, and presentations for families and providers.

Additional Responsibilities

Participate in ongoing professional development related to special education and learning disabilities.

Attend conferences or training events to enhance professional knowledge.

Represent the agency at community meetings and events.

Complete special projects as assigned by the Director of Education.

Requirements

Positive attitude and a genuine commitment to supporting students and families.

Ability to work independently and collaboratively.

Strong organization, time management, and documentation accuracy.

Patience, professionalism, and empathy in working with diverse populations.

Ability to motivate and support students.

Proficiency with Microsoft Office Suite and database systems.

Valid New York State driver's license; adherence to agency vehicle policies.

Use of personal vehicle for agency business as needed.

Qualifications

Bachelor's degree in a related field preferred.

Experience in special education settings, including classroom work and involvement with CSE processes.

Strong understanding of special education regulations, procedures, and compliance requirements.

Excellent written, verbal, and interpersonal communication skills.

Exceptional organizational and administrative abilities.

Create a job alert for this search

Intake Coordinator • Syracuse, NY, United States

Related jobs

Travel Nurse RN - ICU - Intensive Care Unit

Host Healthcare • Norwich, NY, US

Full-time

Host Healthcare is seeking a travel nurse RN ICU - Intensive Care Unit for a travel nursing job in Norwich, New York.Job Description & Requirements. Pay package is based on 12 hour shifts and 36...Show more

Last updated: 4 days ago • Promoted

Travel Nurse RN - ED - Emergency Department

First Connect Health • Norwich, NY, US

Full-time

First Connect Health is seeking a travel nurse RN ED - Emergency Department for a travel nursing job in Norwich, New York. Job Description & Requirements.Bachelor of Science in Nursing (BSN).Req...Show more

Last updated: 19 days ago • Promoted

CRNA - Anesthesiology job available in Oneida, New York

Summit Recruiting Group • Oneida, NY, US

Full-time +1

Located 30m to Syracuse and Utica.Schedule : Day shift; Monday to Friday.No call, no weekends, no holidays.Independent, 101-bed acute care community hospital with a tunnel-connected 160-bed extended...Show more

Last updated: 30+ days ago • Promoted

Remote Study Participation Coordinator (Hiring Immediately)

Maxion Research • Cortland, New York, US

Remote

Full-time +1

Part-time Research Study Personnel (Pay up to $790 / wk.Due to demand, we are now accepting applications for personnel to participate in our local in-person and nationwide remote research studies.Thi...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse RN - Long Term Care (LTC) Long Term Care

Nationwide Therapy Group • Oneida, NY, US

Full-time

Nationwide Therapy Group is seeking a travel nurse RN Long Term Care (LTC) Long Term Care for a travel nursing job in Oneida, New York. Job Description & Requirements.NTG is committed to matchin...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse RN - PCU - Progressive Care Unit

Olaro • Norwich, NY, US

Full-time

Olaro is seeking a travel nurse RN PCU - Progressive Care Unit for a travel nursing job in Norwich, New York.Job Description & Requirements. Pay package is based on 12 hour shifts and 36 hours p...Show more

Last updated: 4 days ago • Promoted

Athletic Communications - Game Day Support

InsideHigherEd • Hamilton, New York, United States

Full-time +1

Athletic Communications - Game Day Support.Colgate University is a special place to work and offers many unique opportunities, including the ability to work with and among world class faculty and s...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse RN - Long Term Care

First Connect Health • Oneida, NY, US

Full-time

First Connect Health is seeking a travel nurse RN Long Term Care for a travel nursing job in Oneida, New York.Job Description & Requirements. Facility Name-Oneida Health Systems .The work i...Show more

Last updated: 30+ days ago • Promoted

Anesthesiologist Needed for Locum Tenens Coverage at Facility in Bronx, NY

HealthEcareers - Client • Bouckville, NY, USA

Full-time

Job Reference Id : ORD-205156-MD-NY.Board Certification Required : Negotiable.A busy level 1 trauma center is seeking an anesthesiologist for locum tenens coverage. Bronx, New York is the birthplace...Show more

Last updated: 6 days ago • Promoted

Admissions Coordinator

USA Jobs • Syracuse, NY, US

Full-time

Joseph's Health and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities. Joseph's College of Nursing educates and i...Show more

Last updated: 1 day ago • Promoted

Travel Nurse RN - PCU - Progressive Care Unit

Care Team Solutions • Norwich, NY, US

Full-time

Care Team Solutions is seeking a travel nurse RN PCU - Progressive Care Unit for a travel nursing job in Norwich, New York. Job Description & Requirements.Registered Nurse must have 2+ years of ...Show more

Last updated: 3 days ago • Promoted

CRNA - Anesthesiology job available in Cicero, New York

Odyssey Staffing • Cicero, NY, US

Full-time

Locum CRNAs needed to start ASAP and work ongoing near Cicero, NY.K COMPLETION BONUS - 520 hours worked within 17 consecutive weeks • •. Shift Type : 10-hour shift : 7 : 00 AM – 5 : 30 PM.All ne...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse RN - ICU - Intensive Care Unit

Triage Staffing • Norwich, NY, US

Full-time

Triage Staffing is seeking a travel nurse RN ICU - Intensive Care Unit for a travel nursing job in Norwich, New York.Job Description & Requirements. Travel Nursing : Intensive Care Unit Norwich.L...Show more

Last updated: 14 days ago • Promoted

Travel Nurse RN - PCU - Progressive Care Unit

PRIDE Health • Norwich, NY, US

Full-time

PRIDE Health is seeking a travel nurse RN PCU - Progressive Care Unit for a travel nursing job in Norwich, New York.Job Description & Requirements. Pay package is based on 12 hour shifts and 36 ...Show more

Last updated: 4 days ago • Promoted

Educational Coordinator

Crouse Hospital • Syracuse, New York, United States, 13210

Full-time

Since 1887, Crouse Health has been a leading healthcare provider in Central New York.We’ve combined a family-friendly culture with a passion to provide the best care, which creates an environ...Show more

Last updated: 4 days ago

Admissions Coordinator

TradeJobsWorkForce • 13207 Syracuse, NY, US

Full-time

Admissions Coordinator Job Duties : Maintains admission guidelines by writing, updating, and recommending ch...Show more

Last updated: 30+ days ago • Promoted

Travel Nurse RN - ICU - Intensive Care Unit

First Connect Health • Norwich, NY, US

Full-time

First Connect Health is seeking a travel nurse RN ICU - Intensive Care Unit for a travel nursing job in Norwich, New York. Job Description & Requirements.Joint Commission–certified healthc...Show more

Last updated: 14 days ago • Promoted

Anesthesiologist Needed for Locum Tenens Coverage at Facility in Upstate NY

HealthEcareers - Client • Bouckville, NY, USA

Full-time

Job Reference Id : ORD-205179-MD-NY.Board Certification Required : Yes.A hospital is seeking an anesthesiologist for locum tenens coverage. Upstate New York is filled with beautiful sights to see li...Show more

Last updated: 30+ days ago • Promoted