Expeditor & Project Assistant - Ukpeagvik Inupiat Corporation (Temporary)

Expeditor & Project Assistant

UIC Corporate is seeking a temporary Expeditor & Project Assistant for our Anchorage, Alaska office location. This position is responsible for expediting and facilitating the flow of materials to and from various offices and suppliers for projects. The position makes sure that the right materials arrive in a safe and timely manner and inspects goods upon pickup and delivery to ensure quality control. This position will work directly with corporate leadership, managers, and vendors to ensure accurate and on time delivery of goods to appropriate locations and frequently use filings and computer systems to maintain organization. This position will also support records retention projects in accordance with UIC policies and procedures.

Responsibilities

Essential functions will include :

• Expedite and purchase items from vendors to meet project deadlines.
• Track orders, receive goods, maintain inventory, and manage timely delivery of materials to projects.
• Record and maintain inventory of quantity, material type, parts received and distributed, manually or by using a computer.
• Work with supervisors to ensure efficient delivery.
• Manage the maintenance and operation of company vehicles for deliveries and transportation of materials.
• Frequently check with suppliers to confirm and track delivery dates.
• Assist with office reorganization and relocation projects as needed.
• Maintain company vehicle and ensure timely maintenance.
• Maintain accurate records, files, and documentation.
• Assist with project management tasks such as tracking milestones and deadlines.
• Serve as backup for the main receptionist and expeditor, and notarize documents as needed.
• Handle confidential information with discretion and maintain professionalism.
• Demonstrate flexibility in working with various supervisors, departments, and companies as needed.
• Support daily office operations, including managing supplies, equipment, and shared spaces.
• Assist with office services such as mail distribution, document management, and corporate events.
• Serve as a point of contact for internal and external stakeholders, providing customer service.
• Assist with office reorganization and relocation projects as needed.
• Support logistics for meetings and special events, including scheduling, venue arrangements, catering, and material distribution.
• Assist in organizing company events, seminars, and team-building activities.
• Support transportation needs of executives and board members.

Qualifications

Minimum Qualifications :

Preferred Qualifications :

Equipment Used :

Physical and Mental Demands :

Environmental Conditions :