Associate Director, Faculty & Academic Affairs

Associate Director For Academic And Administrative Affairs

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Salary Range $90,000.00 - $165,750.00

Overview

Under the direction of the Senior Director, Surgery, Orthopaedics and Anesthesia Integrated Business Office, the Associate Director for Academic and Administrative Affairs serves as the strategic academic and administrative partner with responsibility for management and oversight of faculty and staff affairs associated with departments within the integrated surgical specialties business office (IBO).

Working in coordination with the Senior Director and departmental leadership, responsible for directing, planning and managing faculty and staff affairs. This individual will conceptualize, plan, design, and coordinate the implementation of effective and innovative strategies, programs, policies, procedures and protocols related to faculty and staff affairs. Ensuring activities performed by the IBO staff follow all policies and procedures and are completed in a timely fashion. Provides oversight for faculty recruitment / appointments / promotions, credentialing, postdoctoral / graduate / visiting faculty, on / off boarding and provides guidance to faculty / principal investigators and managers on recruitment and employment inquiries.

Functions as point of contact advisor to departments, faculty and staff on HR-related matters by providing guidance, support and perspective. Ensures all appropriate human resources policies and procedures are adhered to. Works closely and coordinates with the HR Business Partner for staff HR-related activities.

Required Skills And Abilities

1. Proven experience in an Academic or Healthcare environment.

2. 3+ years of progressively responsible experience in faculty affairs / academic administration.

3. Demonstrated experience managing / supervising administrative staff (people manager) and managing complex academic operations.

4. Strong organizational, communication, collaboration, and project management skills.

Preferred Skills And Abilities

Human resources experience. Knowledge of development / implementation of standardized operating procedures (SOPs). Master's degree in a related field.

Principal Responsibilities

1. Strategic Partner : Achievement of the unit's mission and goals by working in close partnership with the unit leader, faculty, staff, students and service providers to develop and implement the unit's strategy. Understands and monitors external and internal factors influencing the unit's mission and goals. Plans for financial and non-financial resources required for the unit to achieve its goals. Supports, and when necessary drives, the unit's process for strategic planning with key faculty and staff.

2. University Citizen : Connect the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement on University administrative priorities. Effectively represents unit needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others.

3. Risk Management Administrator : Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University.

4. Talent Manager And Developer : Ensure the Unit employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensure that all department staff participate in the University's performance management and career development processes. Cultivate a diversity of backgrounds and perspectives in the department. Assure that the department follows appropriate School and University policies and procedures related to Human Resources.

5. Academic And Administrative Services Leader : Ensure efficient and effective completion of all academic and administrative services provided to the department. Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Responsible for building and managing a team of high-performance administrative and financial professionals.

Required Education And Experience 1. Bachelor's degree and 8 years progressive responsibility and experience four of which are in a leadership role or an equivalent combination of education and experience.

2. Demonstrated experience with complex strategic planning and resource allocation.

3. Demonstrated experience in managing relationships and influencing outcomes.

Compensation

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

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