Full Time - Executive Assistant

Responsibilities :

• Manages complex, ever-changing calendars and schedules for BPC’s executive team including the CEO and COO
• Assists with day-to-day tasks such as answering and responding to phone calls, communicating messages and information to and from the CEO and COO, and reviewing upcoming daily / weekly calendar events
• Ensures CEO and COO are prepared for meetings and events, including gathering documents and relevant background materials and attending to logistics
• Receives and screens all incoming calls and / or visitors to the CEO’s office
• Ensures timely responses to internal and external requests of the CEO and COO
• Coordinates and manages intricate travel itineraries for the CEO
• Provides executive administrative support for various activities, events, and meetings
• Handles expense reports and reimbursement requests
• Assists with Board of Directors meetings including logistics, schedule coordination, and meeting materials
• Assists COO with contracts and invoice approval process
• Takes notes at executive meetings and ensures follow-up on action items
• Builds and facilitates relationships across the organization
• Coordinates with Communications team on upcoming events, speaking engagements, and press appearances
• Undertakes special projects as assigned

Qualifications :

• Must have at least 5 years’ experience assisting a senior level executive
• Articulate, self-motivated, highly resourceful and decisive
• Ability to prioritize and anticipate needs in a fast-paced environment
• Ability to handle complex problems with minimal supervision
• Track record of demonstrating sound judgment by making appropriate decisions
• Ability to maintain composure and sense of humor under stressful conditions
• Must demonstrate discretion, initiative, and follow-through, as well as being detail-oriented and level-headed
• Proficiency in Microsoft Office is required
Hace más de 30 días