Job Description
Job Description
Title : Accounts Payable Administrator
Type : Full time, exempt
Location : Reston, Virginia
Reports To : Director of Finance
Muller is a full-service Site Work Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.
With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team.
Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.
Disclaimer : The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification.
It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.
Responsibilities :
- Bill Processing : review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
- Vendor Management : maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
- Payment and Expense report processing : prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense / receipt submission, reconcile billable expense submission
- Quarterly Reporting : assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
- Compliance : prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor;
update and monitor internal AP Guide, SOPs and policies
- Process Improvement : identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
- Other accounting task : on as needed basis and depending on the skillset
- Handling administrative tasks on as needed basis
Requirements :
- Ability to work w / high volume(up to 50 bills,30-40 emails / calls
- Solid knowledge of QB, MS Office (Word, Excel functions / formulas)
- 3-5yrs proven AP experience, high volume environment
- Strong communication skills. Ability to work for multiple entities, prioritize, MULTITASK, stay on schedule, work fast
- Detail oriented, analytical thinking. Good writing skills.
Compensation :
- Competitive Salary
- Yearly Bonus
- Paid Holidays and Vacation
- Health, Vision, and Dental Insurance
- 401K with Company match
- Mileage Reimbursement package for all business-related travel
- Company phone, computer, etc.
Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit