Document Analyst

Description

SAIC is seeking a Document Analyst to provide support on-site in the Pentagon in working as part of a contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).

In this role the candidate will :

• Work daily with the Deputy General Counsel and OGC office staff.
• Provide document indexing and records management support.
• Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards.
• Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
• Coordinate records and comply with records management instructions, records retention / disposal guidance, and annual inspection of file plans / records.
• Address security requirements and procedures for properly handling and storing / archiving classified materials with NARA.
• Distinguish classified information from unclassified information when archiving legal files.
• Codify and categorize documents for digital files.
• Convert legal files into electronic form.
• This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks.
• Provide database, indexing, and archival support, to include :
• analysis of chronological files;
• review of archival documents;
• Providing administrative support to the OGC office attorneys.
• Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC.
• Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
• Hand-carrying legal actions to other coordinating offices throughout day.
• Opening and closing actions using the suspense tracking system (STS).
• Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.
• Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.

Qualifications

Educational Requirement

High school degree or equivalent.

Required Experience / Skills :

• At least one (1) year or more relevant document analysis / records management experience with the Department of Defense.
• The ability to review, understand, and analyze complex legal and non-legal DoD documents.
• Understanding of security requirements and procedures for properly handling and storing / archiving classified materials.
• Familiarity with NARA storage procedures
• Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management.
• Ability to leverage established relationships with other DoD components and agencies.
• Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
• Experience with knowledge of administrative and clerical functions, processes, practices and procedures.
• Flexibility to accommodate time-sensitive and mission-critical work.
Required Clearance :
• TS / SCI
• TS / SCI

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy : SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.