Senior Payroll Administrator

Senior Payroll Administrator

The Senior Payroll Administrator will be responsible for managing and processing the company's multi-state payroll operations in a timely, accurate, and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters, ensuring compliance with federal, state, and local wage and hour laws, while supporting employees with professionalism and efficiency.

This role requires strong attention to detail, experience with multi-state payroll, and the ability to partner cross-functionally with HR, accounting, and finance teams in a fast-paced software environment.

Responsibilities :

• Payroll Operations :
• Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
• Review and verify employee time, earnings, deductions, and benefits prior to finalizing payroll.
• Coordinate payroll activities related to bonuses, commissions, equity, and other incentive comp.
• Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
• Support the 401k administration, including rollovers, distributions, loan administration, and withholding calculations.
• Respond promptly to payroll-related inquiries from employees and managers.
• Partner with HR on new hire setup, terminations, and changes in pay or deductions.
• Finance & Accounting Integration :
• Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
• Prepare payroll-related journal entries and maintain all supporting documentation.
• Support the reconciliation of payroll accounts, 401(k), taxes and employee deductions.
• Compliance, Reporting & Audit :
• Manage compliance with federal, state, and local payroll regulations, including wage and hour, garnishments, and tax withholding with payroll provider.
• Partner with the HRIS, Paylocity, to ensure timely and accurate tax filings and reporting (W-2s, 941s, 940s, etc.).
• Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
• Support the annual external 401 (k) audit.
• Support the various annual workers compensation audits.
• Systems & Process Improvement :
• Serve as the internal expert for the HRIS, Paylocity.
• Support system upgrades, testing, and integrations with HRIS and accounting platforms.
• Identify opportunities to streamline payroll processes and improve accuracy.

Success Criteria :

Qualifications :

Compensation :

Location :