Oliver Wyman - Executive Assistant II

Executive Assistant To Managing Partner

This role offers Executive Assistant (EA) support a Managing Partner for the Healh and Life Sciences Practice. The selected candidate will be an integral member of the team, fostering collaboration and synergy among key stakeholders to ensure seamless operations and effective communication.

This a hybrid role that requires 3 days per week in our office. There is no option to be fully remote.

Key Responsibilities :

Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones.

Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives.

Prepare and edit documents for Partners and FS team.

Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings.

Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items.

Handle event planning as needed for dinners, town hall meetings, and social events by selecting the venue / vendor, preparing the budget and managing logistics either personally or through offsite liaisons.

Assist with administrative projects as necessary.

Provide coverage and back-up support to other Executive Assistants supporting C-Level executives.

Act as central figure and participant in the FS practice to help share information across the team and keep the team connected.

Experience Required :

At least five years of experience working in an executive assistant role at the senior executive level.

Experience in management consulting firm or similar industry is preferred, but not required.

Experience with project coordination and is capable of handling initiatives from end to end effectively.

Technical Skills :

Advanced proficiency in Word, PowerPoint and Excel skills.

Expert knowledge of Outlook.

Strong knowledge of Salesforce, ability to create custom reports and slides.

Skills and Attributes :

Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal.

Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment.

Maturity, poise and judgment.

Ability to maintain and respect confidentiality.

Ability to think strategically and contribute to development of departmental model.

One who takes constructive feedback in stride and incorporates feedback quickly.

Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.

Ability to undertake projects and produce quality and timely results.

Self-starter, strong initiative, confidence and ability to work with little guidance.

Collaborative team player.

Positive attitude, sense of fun is collegial and friendly.

Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description.

Methodical, organized and excellent attention to detail.

Flexible attitude; embraces change, hard-working, cost conscious and results driven.

Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.