Administrative Assistant

Job Description

Job Description

The Administrative Assistant plays a key supportive role by providing support to managers, other employees, and varying office visitors by handling a variety of tasks. The Administrative Assistant must be professional, positive, self-starter, organized, and accurate. This position may include front desk activities, ordering office supplies, scheduling meetings / events, data entry and maintaining files.

Duties and Responsibilities include the following :

1. Answering phones in a professional and effective manner

2. Heavy data entry : time cards, field reports, labels, etc.

3. Organize project documentation

4. Create and maintain Excel spreadsheets

5. Provide superior customer service to both internal and external customers

6. Event planning

7. Coordinating / scheduling project meetings, and preparing meeting agendas

8. Tracking calendars

9. Assisting with purchasing office supplies

10. Prepare and track electrical permits

11. Provide general administrative support to our project teams

12. Assisting with basic PC duties (small lump sum billings, permits, reconcile permit accounts, data entry, admin. tasks)

13. Provides front desk relief and / or additional administrative support to others to help meet business and staffing needs

14. Prepares routine correspondence (letters, memos, meeting notes)

Requirements

• One or more years of receptionist / administrative experience in electrical construction industry. Will consider candidates with additional years of related receptionist / administrative construction experience, in lieu of electrical construction experience.
• High level of customer service to internal and external customers
• A high degree of accuracy and attention to detail
• Experience with Viewpoint Construction Software preferred but not required
• Must be able to work independently
• Excellent communications skills (written and verbal)
• Basic skills in MS Word and Excel
• Ability to prioritize and organize workload
• Handle multiple tasks to successful and on-time completion

Benefits

Salary range for this position is $45,000-$55,000 annually.

Opportunity for a discretionary year end bonus.

401k with a 40% employer match (up to federal limit.)

Please find more information on our compensation package here.

https : / / ecpowerslife.com / wp - content / uploads / 2023 / 09 / EC -Benefit-Summary-Applicants.pdf

In addition to significant career growth opportunities, full-time employees enjoy a competitive pay rate, paid holidays and PTO; Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.