Program Coordinator / Program Manager

Program Coordinator / Program Manager, College of Medicine, Medical Scientist Training Program

As one of the oldest medical schools in the country, the UC College of Medicine has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improve the health and clinical care of patients.

The UC College of MSTP (Medical Scientist Training Program) is recruiting one full-time Program Coordinator or Program Manager. MSTP's mission is to recruit, mentor, and educate a varied group of leaders in their chosen careers that integrate clinical medicine and research to advance clinically relevant science and improve health throughout the world. To support the continued growth of the program, the program is hiring an administrative staff position to join the program leadership team.

In this role, the Program Coordinator / Program Manager will be responsible for supporting the students in the program, organizing programmatic curricular events, updating the program website, managing the SPS mentor program and maintaining programmatic databases. Specific responsibilities include scheduling meetings, developing program website materials, engaging with current students, developing outcomes tracking system, engaging with staff and leadership to implement new program initiatives, and working collaboratively with other MSTP staff members to support the program. Position title will be dependent upon the final candidate's education and relevant experience.

Essential Functions

• Manage communications with students regarding programmatic deadlines, requirements, and events.
• Organize, execute, and direct programmatic professional development events.
• Manage & develop content for program Website.
• Create and distribute program newsletter.
• Maintain confidential office records.
• Generate data insights to guide program decision-making.
• Manage, design, develop, modify, and present programs. Perform program needs assessment and make recommendations.
• Work collaboratively with staff & leadership to support the program and its students.
• Implement policies and procedures.
• Maintain budget, prepare contracts, approve, and monitor expenditures, prepare budget requests and financial reports.
• Act as liaison to internal departments, external entities, and community organizations.
• May provide direct and / or indirect supervision to exempt and non-exempt staff (i.e., hiring / firing, performance evaluations, disciplinary action, approve time off, etc.).
• Perform related duties based on departmental need. This job description can be changed at any time.

Minimum Requirements

Program Coordinator :

Required Education : Bachelor's Degree. Five (5) years of relevant work experience and / or other specialized training can be used in lieu of education requirement. Required Experience : One (1) year of program coordination experience.

OR

Program Manager :

Required Education : Bachelor's Degree. Seven (7) years of relevant work experience and / or other specialized training can be used in lieu of education requirement. Required Experience : Three (3) years of relevant experience.

Additional Qualifications Considered

A qualified candidate in this role will be a self-starter who can design and implement new program initiatives. They will also be able to work collaboratively with staff, faculty, and students to achieve goals and can effectively manage & prioritize multiple projects at the same time. Qualified candidates will have experience with developing and managing databases to track program outcomes and drive insights. Experience with survey design and coding are a plus.

Physical Requirements / Work Environment