Administrative Support Specialist

Position Information

General Information Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001983 NC Salary Grade Equivalency NC09 Classification Title Administrative Support Specialist - Journey Working Title Administrative Support Specialist Salary Range $35,608 - $48,961 Anticipate Hiring Range $35,608 - $44,510 FLSA Status Non Exempt Division Academic Affairs Department College of Science (Col) Work Unit Col of Science Work Schedule 40 hours per week during standard business hours, Monday-Friday between 7:00 am and 5:00 pm Primary Purpose of Position The purpose of this position is to provide purchasing and travel support to multiple departments within the Klein College of Science. Minimum Education/Experience Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. Essential Job Duties

• Create and manage requisitions, purchase orders, and invoices in 49erMart.
• Request and set up new vendors and office equipment contracts.
• Assist with and process P‑Card purchases for travel and operating expenses.
• Prepare, review, and submit travel requests, travel expense reports, and reimbursements.
• Serve as the first point of contact for travel and purchasing assistance.
• Create and Maintain the College’s Purchasing and Travel Processes and Procedure Manuals.

Other Work Responsibilities

• Provide purchasing and travel guidance and status updates.
• Serve as liaison to the University Travel and Purchasing Office.
• Handle confidential and sensitive information discreetly and professionally.
• Create monthly reports using Microsoft Excel or Google Sheets.

Departmental Preferred Experience, Skills, Training/Education

• Proficient use of 49erMart, Concur, Google Workspace, and Microsoft Applications
• Experience in a college/university setting.
• Ability to communicate professionally and respectfully with all individuals.
• Ability to use independent judgment and interpret established guidelines.

Necessary Licenses or Certifications Work Location Grigg 306 Posting date 05/07/2026 Closing date 05/24/2026