Events Analyst (AAS I)

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Events Analyst (AAS I)

Job no : 537799

Department : University Advancement

Work type : Staff

Location : Stanislaus - Turlock

Categories : Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and / or as requested and telecommute as scheduled)

Position Summary Classified as : Administrative Analyst / Specialist I, Non-Exempt

Full-time position available on or after May 7, 2024 for Fundraising and Special Events.

Under general supervision, the Administrative Analyst Specialist plays a critical role in orchestrating and managing a diverse range of events with precision and excellence.

This dynamic position involves utilizing advanced software systems like 25Live, Social Tables, and event management platforms to enter data and schedule events seamlessly.

Key responsibilities include coordinating facility reservations, managing site logistics such as catering and equipment, creating layout diagrams, and overseeing event setup and teardown to ensure flawless execution.

The incumbent will also assess events for necessary permits, maintains accurate inventories, compiles comprehensive reports, and resolves challenges using analytical skills and business acumen.

With a strong focus on exceeding client expectations and delivering exceptional customer service, this role is instrumental in nurturing positive relationships with vendors, campus partners, guests, and stakeholders.

Job Duties Duties include but are not limited to : Utilize event management software such as 25Live and Social Tables to input data and schedule events.

Coordinate facility reservations, handle site logistics, prepare layout diagrams, and manage setup and breakdown. Evaluate events for special permits and ensure compliance with relevant regulations and deadlines.

Maintain department inventories and organize files, including electronic and physical materialsCompile, write, and present reports related to program or administrative functions.

Analyze data, resolve problems, and make accurate projections using business mathematics. Manage all levels of pre-event, day-of, and post-event activities as assigned.

Assist the Director with event planning, including developing and monitoring budgets. Process invoices and purchase requisitions according to established timelines.

Act as a point of contact for vendors, campus partners, guests, staff, and volunteers.Track guest responses, generate seating assignments, and maintain effective communication.

Participate in events during work hours, evenings, weekends, and on / off-campus venues.Provide work direction and training to support staff and schedule facility usage for events. Other duties as assigned.

Minimum Qualifications Education : Bachelor's degree in Business Administration, Public Administration, or related field.

Experience : Minimum of 2 years of experience in coordinating administrative functions in a large academic or administrative office setting.

Preferred Qualifications

Demonstrated experience in scheduling events, coordinating logistics, overseeing setup and breakdown, and evaluating event needs, including obtaining necessary permits.

Experience in developing and monitoring budgets, reconciling financial accounts, processing invoices, and maintaining accurate financial reporting.

Experience providing work direction and training. Knowledge, Skills, Abilities

General knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods.

Working knowledge of general practices, program, and / or administrative specialty. Basic knowledge of and ability to apply fundamental concepts.

Working knowledge of budget policies and procedures.Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and / or administrative specialty.

Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.

Ability to organize and plan work and projects including handling multiple priorities.Ability to make independent decisions and exercise sound judgment.

Ability to compile, write, and present reports related to program or administrative specialty.Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Special Conditions

Occasionally required to work nights and weekends as needed.This position generally operates during standard business hours, with exceptions during peak event periods at the start and conclusion of each semester.

Expect overtime during the week preceding and following commencement (typically mid to late May), as well as for various annual events including but not limited to Vines (an alumni fundraiser), Champions of the American Dream, Foundation Board meetings (held three times annually), Honoring the Past, Forging the Future, and Commencement ceremonies.

Occasional travel to the Stockton campus and off-campus venues is required for event-related duties as necessary. License or Certifications

Valid California Driver's License.

Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range Anticipated salary will be $3,694 - $4,064 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.

Full range : $3,694 - $7,131 per month)

Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans;

a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Link to (Bargaining Unit : 9) Benefits Summary :

How to Apply

To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé.

Applications are accepted electronically only.