Administrative Assistant - DOC PROGRAMS

SUMMARY Residential program for adult residents which are state inmates classified to a work release / substance abuse / special needs program.

The Administrative Assistant provides crucial organizational and clerical support, managing schedules, correspondence, and files to ensure smooth office operations. Key duties include answering phones, scheduling meetings, preparing documents and reports, and serving as a central point of contact for internal and external communication; in addition to ensuring the security of the residence and residents while following establish protocols and procedures approved by NJAC and the NJ Department of Corrections.                 ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to :

• Serve under the supervision of the Program Director or designee to handle all clerical functions of the site office, as well as secretarial and administrative assistance to the Program Director.
• Perform all administrative activities required to ensure thorough and efficient functioning of site.
• Perform general secretarial duties.
• Coordinate general intra- and inter-office functions.
• Sort and direct incoming and outgoing correspondence.
• Perform typing, enter time sheets, and maintain all files Schedule meetings and appointments.
• Serve as receptionist to greet and direct visitors.

Stay current with ACA and PREA Requirements Complete required annual training in compliance with due dates Perform Accountability Duties :

PROFESSIONAL RESPONSIBILITIES :

QUALIFICATIONS :

Experience Supervision responsibilities include :

Proficiency in the use of computers for :

Communicate Effectively :

Creativity / Innovation :

Focus on Client Needs :

Foster Teamwork :

Lead :

Make Decisions :

Organize :

Plan :

Solve Problems :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job :

ASSOCIATION PHILOSOPHY :