Director of Administration / Practice Administrator

Job Title :   Director of Administration / Practice Administrator

Department :   Administration

Immediate Supervisor Title :   Chief Executive Officer

General Summary :   An exempt position responsible for the organization's human resources (HR) and business functions

Essential Job Responsibilities :

• Ensure compliance with all company policies and state / federal regulations
• Maintain employee records and update as needed
• Facilitate FML / STD, BWC and other employee leave and benefit programs
• Update company policies and benefits package
• Oversee all banking and accounting functions
• Support clinical and administrative recruiting
• Complete monthly invoices for facility payments and ensure stipends are received
• Responsible for all company revenue that is not clinical fee-for-service
• Reconcile monthly AP
• Support physician and staff payroll as needed
• Oversee direct and corporate employee expenses
• Facilitate communication between management and employees
• Assist with retirement plan administration
• Manage employee on-boarding and exiting
• Co-manage, schedule, and organize meetings along with CEO
• Educate employees on company benefits and rewards
• Support CEO with commercial insurance and malpractice administration
• Maintains confidence and protects operations by keeping information confidential
• Assist management with corrective action, conflict resolution, and accidents
• Other duties as assigned.

Education :   Bachelor’s degree in business administration, HR, or similar.

Experience :   Minimum of 2 years’ experience in health care administration

Other Requirements :   Experience in HR or management preferred

Performance Requirements :

Knowledge :

Skills :

Abilities :

Equipment Operated :   Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment :   Position is in an office environment.

Work Schedule : 40 hours / week. Some work from home possible.

Physical Requirements :   Must possess the physical and mental abilities to perform the tasks normally associated with an administrator such as sitting for 80 percent of the day; manual dexterity to operate office machines including computer and calculator; stooping, bending to handle files and supplies; and mobility to complete errands or deliveries, lifting up to 20 lbs. Stress can be triggered by multiple staff demands and deadlines.

Date Created : November 1, 2022

Date Updated : October 7, 2025