Office ManagerVitale Nursing Inc • Santa Monica, CA, US
Office Manager
Vitale Nursing Inc • Santa Monica, CA, US
Hace más de 30 días
Tipo de contrato
- A tiempo completo
Descripción del trabajoThis role directly impacts the efficiency, compliance, and quality of care delivery across the organization. Manage day-to-day office operations and ensure compliance with internal policies and healthcare regulations (e.g., - Oversee scheduling and coordination of nursing and caregiving staff using all platforms provided. Maintain digital and physical records, trackers, and documentation. Coordinate with payroll, HR, and accounting teams to ensure timely and accurate processing. Lead onboarding, orientation, and training of new hires. Monitor staff performance, attendance, and adherence to protocols. Provide ongoing support and coaching to administrative and field staff. Conduct regular team check-ins and performance evaluations. Serve as the primary point of contact for client inquiries and service coordination. Maintain professional relationships with vendors, physicians, and referral sources. Support client intake and care coordination processes. Ensure proper use and maintenance of office technology and software systems. Provide technical support and training to staff on platforms such as Microsoft Office, Google Workspace, AlayaCare, and CareAcademy, etc. Identify and implement process improvements to enhance operational efficiency. Participate in leadership meetings and contribute to strategic planning. Lead special projects and initiatives as assigned by executive leadership. Liaison between upper management. Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations. Emotional Intelligence : Ability to lead with empathy and build trust across diverse teams. Communication : Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking : Ability to align daily operations with long-term organizational goals. Adaptability : Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building : Foster a collaborative and supportive work culture. Competitive salary : $95,000 – $115,000 DOE Health, dental, and vision insurance 401(k) retirement plan Paid sick leave One week of paid vacation after one year of service Company-issued laptop and business cell phone Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations. Emotional Intelligence : Ability to lead with empathy and build trust across diverse teams. Communication : Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking : Ability to align daily operations with long-term organizational goals. Adaptability : Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building : Foster a collaborative and supportive work culture. 2-5 years of office management or supervisory experience in a healthcare or concierge setting. 1+ year of experience scheduling for multiple staff members. Familiarity with HIPAA, confidentiality standards, and healthcare compliance. Proficiency in Google Workspace, Microsoft Office, and Adobe Acrobat. Strong organizational, customer service, and problem-solving skills. Willingness to sign NDA and Non-Circumvent Agreements. Experience working with high-profile clients or in concierge medical services. Familiarity with AlayaCare, CareAcademy, and payroll systems, Paylocity. Prior caregiving or clinical experience.(Preferred) Bachelor’s degree in healthcare administration, business, or related field.
Job Description
Job Description
Description :
Job Type : Full-Time | Exempt
Salary Range : $95,000 – $115,000 annually, depending on experience Location : Santa Monica, CA.
Core Hours : Monday–Friday, 8 : 00 AM – 5 : 00 PM (may be asked to work longer hours as needed)
On-Call : Rotating on-call coverage two weekends per month and some holidays
Company Overview
Vitale Nursing, Inc. is a premier concierge nursing and caregiving provider serving Los Angeles County and surrounding areas
Position Summary
- The Office Manager is a key leadership role responsible for overseeing the daily administrative and operational functions.
Scope and Impact
Essential Functions
Problem Solving & Decision-Making
Leadership Skills & Competencies
Compensation & Benefits
Requirements :
Problem Solving & Decision-Making
Leadership Skills & Competencies
Minimum Qualifications
Preferred Qualifications
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Office Manager • Santa Monica, CA, US
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