Office ManagerVitale Nursing Inc • Santa Monica, CA, US
Office Manager
Vitale Nursing Inc • Santa Monica, CA, US
30+ days ago
Job type
- Full-time
Job descriptionThis role directly impacts the efficiency, compliance, and quality of care delivery across the organization. Manage day-to-day office operations and ensure compliance with internal policies and healthcare regulations (e.g., - Oversee scheduling and coordination of nursing and caregiving staff using all platforms provided. Maintain digital and physical records, trackers, and documentation. Coordinate with payroll, HR, and accounting teams to ensure timely and accurate processing. Lead onboarding, orientation, and training of new hires. Monitor staff performance, attendance, and adherence to protocols. Provide ongoing support and coaching to administrative and field staff. Conduct regular team check-ins and performance evaluations. Serve as the primary point of contact for client inquiries and service coordination. Maintain professional relationships with vendors, physicians, and referral sources. Support client intake and care coordination processes. Ensure proper use and maintenance of office technology and software systems. Provide technical support and training to staff on platforms such as Microsoft Office, Google Workspace, AlayaCare, and CareAcademy, etc. Identify and implement process improvements to enhance operational efficiency. Participate in leadership meetings and contribute to strategic planning. Lead special projects and initiatives as assigned by executive leadership. Liaison between upper management. Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations. Emotional Intelligence : Ability to lead with empathy and build trust across diverse teams. Communication : Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking : Ability to align daily operations with long-term organizational goals. Adaptability : Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building : Foster a collaborative and supportive work culture. Competitive salary : $95,000 – $115,000 DOE Health, dental, and vision insurance 401(k) retirement plan Paid sick leave One week of paid vacation after one year of service Company-issued laptop and business cell phone Resolve scheduling conflicts, client concerns, and operational disruptions with urgency and professionalism. Analyze workflow inefficiencies and recommend solutions. Exercise sound judgment in high-pressure or time-sensitive situations. Emotional Intelligence : Ability to lead with empathy and build trust across diverse teams. Communication : Clear, professional, and adaptable communication with staff, clients, and stakeholders. Strategic Thinking : Ability to align daily operations with long-term organizational goals. Adaptability : Comfortable navigating change and ambiguity in a fast-paced healthcare environment. Team Building : Foster a collaborative and supportive work culture. 2-5 years of office management or supervisory experience in a healthcare or concierge setting. 1+ year of experience scheduling for multiple staff members. Familiarity with HIPAA, confidentiality standards, and healthcare compliance. Proficiency in Google Workspace, Microsoft Office, and Adobe Acrobat. Strong organizational, customer service, and problem-solving skills. Willingness to sign NDA and Non-Circumvent Agreements. Experience working with high-profile clients or in concierge medical services. Familiarity with AlayaCare, CareAcademy, and payroll systems, Paylocity. Prior caregiving or clinical experience.(Preferred) Bachelor’s degree in healthcare administration, business, or related field.
Job Description
Job Description
Description :
Job Type : Full-Time | Exempt
Salary Range : $95,000 – $115,000 annually, depending on experience Location : Santa Monica, CA.
Core Hours : Monday–Friday, 8 : 00 AM – 5 : 00 PM (may be asked to work longer hours as needed)
On-Call : Rotating on-call coverage two weekends per month and some holidays
Company Overview
Vitale Nursing, Inc. is a premier concierge nursing and caregiving provider serving Los Angeles County and surrounding areas
Position Summary
- The Office Manager is a key leadership role responsible for overseeing the daily administrative and operational functions.
Scope and Impact
Essential Functions
Problem Solving & Decision-Making
Leadership Skills & Competencies
Compensation & Benefits
Requirements :
Problem Solving & Decision-Making
Leadership Skills & Competencies
Minimum Qualifications
Preferred Qualifications
Create a job alert for this search
Office Manager • Santa Monica, CA, US
Related jobs
The Office Manager serves as the central hub for all administrative, operational, and cultural functions across the company.
This is not a front-desk or single-location role it is a multi-dimensiona...Show more
Health Atlast - West LA (On-Site).Health Atlast is a multidisciplinary health clinic dedicated to providing comprehensive and personalized care.
Our mission is to enhance the health and well-being o...Show more
Join Our Team at West Coast Dental!.Are you a dynamic leader with a passion for the dental industry? West Coast Dental is seeking a talented and motivated Dental Office Business Manager to join our...Show more
We are seeking an office manager to join our team.In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.Your re...Show more
Excell Integrated Medical Clinic is looking for an experienced Office Manager to keep the clinic running smoothly by supervising administrative staff and completing a variety of other tasks.Their d...Show more
State-of-the-art, Pediatric Dental and Orthodontic office in West LA invites talented individuals with leadership expertise to apply for the role of Office Manager.
You can learn all about us on our...Show more
We're looking for our next Office Manager! If you’re a natural organiser who thrives in fast-paced environments, loves keeping things moving seamlessly, and has a sharp eye for detail &nd...Show more
Regency Plumbing & Piping, Inc.Accounts Payable & Receivable.Manage invoicing, job costing, and collections.Process preliminary notices, lien or bond filings, and supplier releases.Maintain...Show more
Salary : $58,240 – $62,400 / year.Schedule : Monday–Thursday onsite, Fridays remote.Industry : Construction Services.Experience Level : 3–5 years.
Are you a highly organized professional...Show more
Hermeus is a high-speed aircraft manufacturer focused on the rapid design, build, and test of high-Mach and hypersonic aircraft for the national interest.
Working directly with the Department of Def...Show more
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.
Your responsibilities will include scheduling meetings, n...Show more
Office Manager - Home Care Administration & Operations.Why Choose Homewatch CareGivers of Glendora?.Homewatch CareGivers of Glendora.
We believe exceptional care begins with an exceptional team....Show more
In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently.
Your responsibilities will include scheduling meetings, p...Show more
Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.Cosmetics since 2004 and driven our portfolio expansion.Today, our multi-bran...Show more
Chiropractic Office Manager needed to help run our busy Personal Injury practice.Personal Injury experience required.Bilingual English / Spanish preferred.Show more
General office support for all A&M offices, assuring that the operations run smoothly and efficiently, partnering with Managing Attorneys, Accounting, and Human Resources on execution of necess...Show more
United States (All travel expenses covered).Krusher is a leading brand in vape technology hardware, operating as a Multi-State Operator (MSO) with distribution centers across California, Arizona, C...Show more
We are hiring an Office Manager at our Santa Ana location! This is an amazing opportunity to join the 360 Orthodontics team!.
This is a full-time position, working 3-4 days per week, on Wednesdays, ...Show more
Office Manager
Property Management Firm • Gardena, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Healthcare Office Manager
HEALTH ATLAST WEST LA • Los Angeles, CA, US
Full-time +1
Last updated: 30+ days ago • Promoted
Office Manager
WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC • Arcadia, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
US National Corp • Los Angeles, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Medical Clinic Office Manager
Excell Home Care, Inc. • Garden Grove, CA, US
Part-time
Last updated: 30+ days ago • Promoted
Office Manager
Smiles Pediatric Dentistry & Orthodontics • Los Angeles, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
ZURU • Los Angeles, CA, US
Full-time
Last updated: 15 days ago • Promoted
Office Manager
Regency Plumbing & Piping, Inc. • Orange, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager - Construction Industry | Veteran Background
AppleOne • Long Beach, CA, US
Permanent
Last updated: 3 hours ago • Promoted • New!
Office Manager - LA Office
Hermeus • Los Angeles, CA, US
Permanent
Last updated: 15 days ago • Promoted
Office Manager
Advanced Mobile Payment Inc • Newport Beach, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
Homewatch CareGivers of Glendora • Glendora, CA, US
Full-time
Last updated: 20 days ago • Promoted
Office Manager
Fear For Breakfast • El Monte, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Office Manager
e.l.f. Beauty • Los Angeles, CA, US
Full-time
Last updated: 15 days ago • Promoted
Chiropractic Office Manager
West Covina Chiropractic • West Covina, CA, US
Full-time
Last updated: 16 days ago • Promoted
Office Manager
Albert & Mackenzie, LLP • Agoura Hills, CA, US
Full-time
Last updated: 23 days ago • Promoted
Office & Property Manager
iKrusher • Arcadia, CA, US
Full-time
Last updated: 13 days ago • Promoted
Office Manager At Leading Orthodontics Practice
360 Orthodontics • Santa Ana, CA, US
Full-time
Last updated: 30+ days ago • Promoted