Admin Assistant

Candidates Request Form Job Title Admin Assistant Client Company / Dept. Name Department of Interior National Park Service Address W. Broadway, Suite , Salt

Lake City, UT . City Name Lake City State Name UT-Utah Zip Code If others (Address) Bill Rate Min : $ Max : $ Duration of the project Project Start Date : May , Project End Date May , with four () additional twelve-month periods.

No. of Openings No. of Maximum Submissions Job Description The individual will work hours per week (minimum three days per week) and will be

responsible for daily administrative duties that include :

Respond to brochure and other information materials requests received by email,

telephone, and mail. Prepares information packages for mailing, tracks brochure statistics,

and creates annual statistics report. Submits shipping requests to warehouse and notifies

warehouse and NTIR of any errors and corrections made.

Telephone oversight : records phone greetings and uses a Voice over Internet

Protocol (VoIP) phone to answer and respond to the office's general phone line and its

voicemail.

Inventory and stock office supplies : inventories supplies, keeps storage areas

organized, researches items online, and sends inventory re-supply lists and new purchase

requests to staff with purchase authority.

Office equipment (printers / fax / scanners / postal machine) use and management :

coordinates copier service agreement, inventories and stocks supplies such as mail tapes

and ink, and troubleshoots repairs.

Coordinate US Government Client (US Government Client), UPS, and FedEx mail for all NTIR Salt

Lake City Office employees : picks up and disseminates incoming mail, stamps and sends

outgoing mail, submits US Government Client package pick-up services, orders free US Government Client mail supplies,

processes incoming and outgoing UPS and FedEx packages including dropping off prestamped packages at UPS / FedEx stores and drop boxes.

Vehicle oversight : maintains logs for government-owned vehicles, maintains a

vehicle check-out calendar, and collects and mails vehicle receipts to the Santa Fe office.

Schedules appointments and takes vehicles for routine maintenance such as oil changes

and tire rotations.

Coordinate NTIR's National Parks Passport program : contacts sites for interest in

the program, sends NTIR's Passport Form for new or replacement stamps to sites and

responds to completed forms, maintains a log of all sites currently providing stamps to

visitors, and tracks expiring passport stamps. Informs Chief of Interpretation annually of

expected costs of renewing passports.

Data entry : updates databases with information / files provided by staff, including

using ArcGIS Online, NP Gallery and the NTIR image inventory to update GIS databases.

Respond to emails sent to : answers questions, fulfills

information requests, coordinates with other employees to answer technical questions,

follows up on requests, and organizes emails.

Support NTIR's Jr. Ranger Program : sends and receives Jr. Ranger books and

other materials, checks the booklets for completeness, and mails Jr. Ranger items

including signed certificates) to those who completed the program.

Upon request, and as workload permits, makes photocopies and scans

documents.

Upon request, trains his / her replacement or NTIR staff to perform duties Skill set info Contract employee should have at least months experience performing administrative support services Education Certifications (if required) Documentation Required for submission All contractors shall be subject to security clearances based

on the agency requirements. The contractor must have a valid, driver's license and

maintain its good standing throughout the period of employment. The Contractor shall provide evidence that the proposed

candidates for the tasks have or can quickly obtain a security clearance in order to meet

this requirement. Work Hours The individual will work hours per week (minimum three days per week) Work authorization required US Citizen Only Relocation is accepted Yes Remote work No Additional Notes if any Candidates should have federal woring experience and must be from Salt Lake City, Utah.