Administrative Assistant- Business Development

Administrative Assistant - Business Development

Make a Difference! Join an organization dedicated to defining and advancing high-quality and accessible cancer care globally so all people can live better lives.

The Administrative Assistant, Business Development is responsible for providing overall administrative and business support to the Vice President, U.S. & Global Business Development as well as other members of the BD team for various customer programs such as maintaining the customer database, customer licensing requests, customer agreements, subscriptions and renewals, etc. In addition, the Administrative Assistant coordinates distribution of the customer newsletter with related follow-up, and coordinates logistics for speakers & panelists at customer events.

Major Responsibilities

• Compose and edit correspondence.
• Schedule and convey details of appointments, teleconferences and webinars for the VP and BD Team as needed (e.g., Zoom calls).
• Coordinate internal and external meetings with executive level staff and other organizations, including gathering of logistical information, directions, attendees, agendas, and bios.
• Order and set up catering for meetings with external guests.
• Coordinate travel arrangements and agendas for offsite meetings and conferences.
• Review and maintain calendars and update as needed to resolve conflicts and / or include meeting rooms, agendas, attendees, etc.
• Perform general clerical duties such as photocopying, faxing, mailing, filing, scanning, etc.
• Receive and screen incoming telephone calls to NCCN; assist or transfer calls to appropriate parties; cover the Reception Desk when needed.
• Prepare expense reports and American Express charge supporting documents for the VP.
• Maintain and update contacts for the VP.
• Prepare travel memos and tent cards for meetings.
• Prepare, distribute and / or ship packets for various meetings.
• Reserve hotel room blocks and meeting venues for events and conferences as needed.
• Create Standard Operating Procedures (SOP) for new duties.
• Manage Zoom recording archives for Business Development meetings and events and disseminate to attendees as appropriate.
• Provide administrative support to diverse BD programs and customers including Commercial Licensing and Permissions, Health Information Technology (HIT) & e-Commerce, and Corporate Council / NCCN Academy, as assigned.
• Assist Global Department and Policy Department in scheduling meetings with leadership and provide limited administrative support on occasion.
• Perform other related duties as assigned.

Requirements

Skills And Abilities

Work Environment & Physical Requirements

When applying for this role, please include a cover letter along with your resume to describe your interest in this opportunity and how you demonstrate the skills as outlined in the above job description.

This position is located in Plymouth Meeting, PA with the ability to work remotely up to 2 days per week.

EOE. No calls please.

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