Accounts payable specialist Jobs in San Jose, CA

Berliner Cohen LLP has an immediate opening for an Accounts Payable Specialist in our San Jose office.

Requirements include:

• A bachelor's degree in accounting, finance, or a related field is preferred.
• Proven experience (3+ years) in accounts payable, collections, and billing within a law firm or professional services environment.
• Proficiency with legal billing software (e.g., Elite, Aderant, Tabs3) preferred.
• Strong analytical skills with advanced proficiency in Microsoft Excel.
• Excellent communication skills with the ability to interact professionally with clients and colleagues.
• Strong organizational skills and the ability to manage multiple priorities effectively.

Job responsibilities include:

Accounts Payable Management

• Efficiently process vendor invoices and expense reports.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain meticulous records of accounts payable transactions.
• Receive and verify invoices and check requests.
• Code invoices with correct general ledger codes and cost centers.
• Enter invoices into the accounting system accurately and timely.
• Prepare and perform biweekly check runs
• Maintain vendor files and ensure proper documentation for new vendors
• Review employee expense reports for accuracy and compliance with company policies.
• Assist in month-end closing activities related to accounts payable.
• Prepare and maintain various reconciliations and schedules as needed

Collections

• Proactively back up and manage accounts receivable to ensure timely collections.
• Engage with clients to resolve outstanding payments and billing inquiries professionally.
• Implement effective collection strategies while maintaining positive client relationships.

Billing

• Prepare and distribute accurate client invoices based on detailed time entries and expenses.
• Review billing data for accuracy and compliance with client billing guidelines.
• Ensure invoices are delivered promptly via electronic and traditional methods.

Archive

• Maintain organized electronic and archive physical filing systems for financial records.
• Collaborate cross-functionally to streamline billing, accounts payable, and collections archive processes.
• Contribute to special projects and perform additional administrative duties as needed.

If you are interested in joining our team, please provide a cover letter and resume.

The Accounts Payable Specialist salary range is expected to be between $62,400 to $76,960. The successful candidate for this position is reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience.