Certification program manager Jobs in Eugene, OR

City Manager's Office Program Coordinator

City Manager's Office Program Coordinator is a key member of the administrative support team in the City Manager's Office (CMO) within the Central Services Department. The City Manager's Office collaborates across the organization and with other partners to align City work with City Council direction and community values; support elected and appointed officials and ensure the integrity of the legislative process; and promote an informed public. The CMO Office Program Coordinator provides high level, paraprofessional administrative support to the CMO Leadership and staff. Duties are performed independently under general guidance from the Administrative Operations Manager.

Application Deadline : Thursday, November 13, 2025, at 5 p.m. P.T. Accepting Online Applications Only

Classification : Program Coordinator - AFSCME

Salary : $31.31 - $39.03 hourly

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).

Department, Division : Central Services, City Manager's Office

Union Representation : American Federation of State, County and Municipal Employees (AFSCME)

Work Location : City Hall, 500 E 4th Ave, Eugene, OR 97401

Schedule : 20 to 30 hours per week, Monday - Friday, 8 : 00 a.m. 5 : 00 p.m. with the flexibility per business need

Bilingual Pay Benefit : This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see "Supplemental Information" at the end of the posting for more information.

Living & Working in Eugene : Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

Examples of Duties Performed - Duties may include but are not limited to the following

• Provides administrative support to the City Manager's Office (CMO), requiring an understanding of specific departmental or program policies, procedures, and processes, government protocol and discretion, and superior judgment and customer service skills.
• Provides financial administrative support to the CMO including accounts payable, accounts receivable, procurement support, purchase card and expenditure reconciliation. Assists in division budget coordination including experience estimates. Reviews fund utilization data to produce reports and monitor fund usage. Assists with development, preparation, and entry of biennial CMO budget.
• May monitor department expenses by assigned project; track and report financial component of grant programs.
• Serves as the Division Payroll Clerk preparing and processing associated information. Verifies data and into the payroll system. Updates employee changes and actions. Responds to pay related inquiries from staff. Researches and resolves errors and omissions. Provides onboarding to new employees including preparing reports and forms required by the IRS and other regulatory bodies as needed. Adheres to all related policies and processes while maintaining confidentiality.
• Provides contract administration and support to the CMO program managers. Preparing and reviewing contract documents; including reviewing and updating existing contracts. Creating and tracking related purchase orders, paying invoices, and developing accurate tracking records. Establishes and maintains record keeping systems for associated contracts.
• Performs special studies and program or operation audits; gathers and analyzes information relative to assigned area; informs Supervisor and Leadership of trends, costs, problem areas and special conditions and issues; research programmatic or operation directions and projects; presents data in information on assigned projects.
• Serves as the primary security liaison for the division including tech equipment and software ordering, and cell phone procurement. Maintains CMO email distribution lists, and telephone directory and coordination.
• Provides assistance and information to the public and other employees requiring thorough knowledge of laws, regulations, policies and procedures in the CMO; explains services, policies and procedures as they apply to specific situations. Responds to and solves problems or sensitive situations.
• Assists the Administrative Operations Manager in establishing and implementing office procedures and practices for the CMO and suggesting changes to office task workflow to improve efficiencies.
• Develops procedures, technical manuals, and forms for program area; writes instruction manuals describing procedures and requirements; may write program procedures and business correspondence.
• Provides assistance for office supply inventory and purchases, equipment maintenance, and other various clerical tasks as needed.
• Assists in planning and coordinates special events, including conferences, meetings and special lunches and dinners.
• Gathers, monitors, and updates a variety of information and processes; compiles and verifies data sources to create reports on behalf of CMO leadership.
• Operates a variety of office equipment including personal computer, photocopier, printers, calculator, etc.
• Actively supports and respects diversity in the workplace.
• Performs other related duties as assigned.

Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications Experience Four years of progressively responsible clerical or administrative support experience, including two years of experience in the assigned area, or a related field. Education High school diploma or G.E.D. equivalent. Associate degree or college course work in the assigned area preferred. Background Must pass a background check.

The ideal candidate will have the following knowledge, skills, and abilities :

Abilities :

Supplemental Information

Working Conditions : Work in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. Work activities may include bending, stooping, and kneeling. May be required to lift up to 20 pounds.

Bilingual Pay Benefit : Per the AFSCME contract, the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee