Executive Jobs in Fremont ca

About the Role

As the Executive Assistant, you will provide dedicated support to the Senior Vice President of Engineering, helping to ensure their time is focused on top priorities. You will play a crucial role in managing daily operations and maintaining smooth workflows. In this role, you’ll anticipate needs, stay one step ahead, and uphold the highest standards of confidentiality, integrity, and professionalism. Success requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Responsibilities

• Thoughtfully prioritize and manage a dynamic schedule, accommodating frequent changes and personal commitments with flexibility.
• Build and maintain strong relationships across the Engineering, Product, and Design (EPD) teams, ensuring alignment with the organization’s culture and values
• Handle high-volume calendaring, including coordinating appointments, resolving scheduling conflicts, and proactively communicating updates.
• Inform of upcoming responsibilities and priorities, proactively communicating schedule changes.
• Prepare agendas, gather reports, and ensure readiness for key meetings like roadmap planning and strategy sessions.
• Coordinate and take a leading role in team All Hands meetings.
• Prepare and edit documents, including presentations, technical updates, and board reports.
• Organize key events such as hackathons and team offsites, and support in-person Engineering events and logistics in San Francisco as needed.
• Organize domestic and international travel, including accommodations and transportation.
• Prepare monthly expense reports and manage reimbursements.
• Handle sensitive information related to board meetings, product strategies, engineering roadmaps, and team dynamics with the utmost confidentiality.
• Build strong relationships with internal stakeholders and external contacts.
• Act as an advocate for Mixpanel’s culture, helping to promote and develop company values.
• Take on special projects as needed to support the Engineering leadership team.

About You

You thrive in a fast-paced environment and enjoy supporting high-performing leaders. You’re proactive, resourceful, and excel at juggling competing priorities. You have a thoughtful and bright approach, paired with high energy and the ability to adapt to evolving needs.

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