Simulation Program Admin- School of Medicine

Description : The Simulation Program Administrator serves a key role in the delivery of simulation-based education for medical students at Kaiser Permanente School of Medicine.

The incumbent to this role will function as an administrator to Simulation Center leadership and faculty, providing support for Simulation Center needs and initiatives including, but not limited to, the development and maintenance of the Simulation Centers business, curricular, and programmatic objectives.

The Simulation Program Administrator performs a multi-faceted role focused on the management of simulation events and projects, both short and long-term.

This role may also support other Office of Medical Education initiatives, such as general assessment operations and curriculum development, as needed.

Detail orientation, problem-solving, accountability, organization, and adaptability are key to successful fulfillment of this role.

Essential Responsibilities : Project Management : Manages and supports intermediate and long-term projects of moderate complexity, including the preparation, delivery, and follow-up work and action items.

This may include supporting educational research projects, grant-funded curricular work, cross-disciplinary working groups, and programmatic assessment and evaluation.

Assists in continuous quality improvement and ensuring that accreditation standards are met with respect to program evaluation, including the compilation, analysis, and dissemination of simulation-based assessment and evaluation data for the purposes of iterative refinement of the simulation education curriculum.

Assists Simulation Center leadership with development and implementation of policies and procedures.Assists Simulation Center leadership in preparing and submitting course- and program-related content, presentations, and other materials, including annual reports and other external-facing publicationsCollaborates with Simulation Center staff to generate and analyze key operations metrics related to resource utilization, including standardized patient labor, budgetary, material / supply, and space usage.

Event Support : Coordinates and manages all aspects of simulation event development and implementation including, but not limited to, intra- and interdepartmental communications, documentation, enduring material development, workflows, deadline and task tracking, personnel needs and training, and scheduling.

Serves as a chief proctor for live and remote examinations.Trains and oversees additional support staff and proctors for assessments, including administrative support for training, procurement materials, supplies, and facilities arrangementsAssists simulation technicians by providing backup and additional support in operating high-fidelity mannequins to meet demands and handle any overflow during simulation-based events.

Monitors event implementation to identify strategies for improvement to processes, flow, and piles, analyzes and disseminates event-related feedback from students, faculty, and staff.

Coordinates Simulation Center tours for internal and external visitors.Administrative : Serves as externally facing liaison / first point of contact for students, faculty, and staff interfacing with the Simulation Center.

Maintains Simulation Center calendar and intranet site.Collaborates with Marketing and Communications department to facilitate public relations activities and promote Simulation Center activities.

Coordinates financial and administrative transactions, including procurement and payroll duties.Other duties as assigned.

Basic Qualifications : ExperienceMinimum of three (3) years relevant experience in healthcare, higher / medical education, business operations, and / or project management.

EducationBachelors Degree OR four (4) equivalent years of relevant experience.High School Diploma or General Education Development (GED) required.

License, Certification, RegistrationN / AAdditional Requirements : Basic understanding of medical and adult educationDemonstrated success in following through and completing projects on timeExcellent time management and organizational skills;

must take initiate and ownership of multiple projects, including prioritization of competing demandsExcellent problem-solving, decision-making, and contingency planning skills, including ability to flexibly adapt to change in real-timeFamiliarity with simulation software platforms and recording technology (e.

g., CAE Learning Space, SimCapture) and learning management systemsExcellent technical, data analysis, and formatting skills, including proficiency in Microsoft Office Suite (particularly Microsoft Excel)Proficient in record maintenance and report developmentContributes to the development of a positive departmental culture and team environment, as well as enhanced communication that facilitates developing a community of clinical educatorsWell-developed interpersonal skills, including the ability to collaborate effectively with all levels of personnelExcellent verbal and written communication skillsAccess to vehicle for needed school and / or clinical site visitsConflict resolution and negotiating skillsProfessionalism, discretion, and confidentialityReceptive to feedback, willing to learn, and embraces continuous improvementExperience with operations management or oversight with a simulation center preferred.

Certified Healthcare Simulation Operations Specialist (CHSOS) or Certified Healthcare Simulation Educator (CHSE) preferred.

Preferred Qualifications : Two (2) years experience as a technician, logistician, or coordinator in a healthcare simulation setting.

Primary Location : California,Pasadena,KP School of Medicine Scheduled Weekly Hours : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri Working Hours Start : 08 : 30 AM Working Hours End : 05 : 00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group / Union Affiliation : NUE-PO-01NUENon Union Employee Job Level : Individual Contributor Department : SCHOOL OF MEDICINE - Simulation and Technology - 0308 Pay Range : $70000 - $90530 / year The ranges posted above reflect the location in the job posting.

The salary range may vary if you reside in a different location or state than the location posted. Travel : No At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do.

We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work.

Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

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