Administrative Assistant

Job Description

Job Description

Description :

Vienna Family Medicine is seeking a part-time, three days a week, administrative assistant. We are a compassionate, community-focused family medicine practice dedicated to providing comprehensive care to patients of all ages. Our team values professionalism, empathy, and efficiency—and we’re looking for an administrative assistant who shares those values.

Key Responsibilities :

• Provide direct administrative support to the Practice Manager
• Schedule appointments, meetings, and manage calendars
• Prepare reports, correspondence, and internal communications
• Maintain and organize office files, records, and documentation
• Assist with billing, invoicing, and basic bookkeeping tasks
• Coordinate with vendors, suppliers, and external partners
• Maintain supplies, ordering, and assist with planning and executing team activities and events
• Support HR functions such as onboarding and staff scheduling
• Ensure smooth daily operations

Requirements :