Senior Property Associate
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is currently seeking a dynamic individual for the role of Senior Property Associate to ensure organizational excellence by fulfilling administrative functions for a client in Arlington, VA. This candidate will also maintain positive relations between tenants, client / property owner, and Jones Lang LaSalle.
Estimated total compensation for this position : $34-36 / hour
Shift : Monday through Friday, 8am-5pm ET
What You'll Be Doing
Administrative
- Provide direct administrative support to property management
- Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
- Assist in Management Audits
- Maintain and update employee, client and customer contract databases
- Organize, compile and prepare reports for distribution
- Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
- Enforce compliance with insurance requirements among tenants
Financial
Process accounts payable & accounts receivable (AP / AR)Obtain completed W-9's from all vendorsAssure technological advancement of support systems maintaining budget guidelinesAssist team with budget preparationTrack budget line items related to administrative accountsPrepare manual adjustments forms for all tenant services requestsEnsure Engineers take monthly readings from electric meters for tenantsAssist with new vendor set up Assist management with monthly reportingResponsible for monthly MES bill-back to clientsResponsible for invoicing tenants for any damage which they are directly responsible forClient Services
Responsible for maintaining the day-to-day relationships with tenant contactsPrepare tenant memos and all communications as directed be managerLiaison between tenants and all building staff / team membersResponsible for SharePoint management and document loadingFollow up on all tenant requests to ensure completed to satisfactionCoordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessaryWork with manager to address tenant needs special needs are worked through effectivelyAssist the team with updating and implementing new property on-boardingOperations
Review tenant services requests daily and note completionEnsure all tenant contact information is accurate and completed in all building systemsCoordinate access for vendorsDistribute documents to Lease AdministrationScheduling use of materials to be moved into or out of propertyConstruction Projects / Contractor RelationsDraft contracts as requested by managers within 24-48 hours of the requestCollect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basisWhat We're Looking For
Associate's / bachelor's degree or commensurate experience preferred2+ years commercial real estate or property team experience preferredProficient knowledge of Microsoft Word, Excel and PowerPointAdaptability ability and willingness to learn new software applicationsAbility to multi-task and work on a variety of different projects / tasks at onceOutstanding organizational and project management skillsTeam-oriented; works well with others in a cross-functional way to get the job doneWhat's In It For You
Comprehensive and competitive benefits planJoin an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technology to power your workLocation : On-site Arlington, VA
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth :
401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company Holidays