Administrative & Fiscal Support Specialist (Business Office)

Description

Title : Administrative & Fiscal Support Specialist (Business Office)

Position Number : 0079229 (Job Number 2024 - 00528)

Job Location : UH Maui College (Maui County)

Salary Information : Commensurate with Education & Experience

Full - Time

Permanent

Band A

Other Conditions :

Position may be converted from 11-month to 9-month, based on operational needs.

Duties and Responsibilities :

• Responsible in the planning and implementing of procedures, requirements, and guidelines for the processing of all registration payments, financial aid scholarship check disbursements, and student refunds.
• Responsible for the daily tuition and fee collections, campus collection activities, external and internal accounts receivable collections via banner, Kuali Financial System (KFS), and / or Destiny, and recordation of cash receipts on the deposit forms.
• Responsible for the maintenance of the computerized registration cashiering system, in terms of setting up for each registration period, and adjusting for system errors when necessary.
• Analyzes student statements and determines accuracy in credits / charges. Advises students in financial aid, admissions, and registration policies as they relate to payments and / or refunds.

Resolves fiscal / administrative registration and payment problems with students, parents, University System personnel, and scholarship agencies, and makes necessary adjustments.

• Responsible for the review, audit and posting of all refunds for student related credits. Interprets the Banner system procedures, analyzes problems, and maneuvers the system to maximize solutions.
• Responsible for developing and maintaining written internal Departmental instructions and operational procedures. Provide expertise and assistance in all areas of cashiering including registration and financial aid policies, student refunds, distance education, and student accounts receivables.
• Responsible for the maintenance of all account receivables for the Business Office and Campus. Follows up on Campus receivables, such as library charges, non-credit tuition charges, food service, health center, Pharos, etc.

Maintains financial obligation files on all clients owing monies to the College.

• Assists supervisor in reconciling all deposits to account records. Also assists supervisor in gathering appropriate information for requested reports such as cash-flow analyses, tuition and fee revenue reporting, financial statements, etc.
• Assist Campus Programs with developing and maintaining standard operating procedures to ensure proper accounting controls are in place, including clear segregation of duties for receiving, recording, authorizing and reconciling of cash receipts.
• Conducts regular cash handling and deposit audits of all Campus Programs to ensure separation of duties from cash collection and cash deposits, and ensure that procedures are followed and that corrective action is taken in a timely manner.
• Assist in meeting the Campus' financial management responsibilities for all revenue generating and financially self-sustaining programs.
• Ensure that all Program billing and accounts receivable processes follow a prescribed campus protocol to ensure timely posting of accounts receivable, invoices and collections.
• Assist in monthly reconciliation of all Campus Program point of sale (POS), registration, and / or separate accounts receivable sub-systems, and inventory control systems, with the University general ledger.
• Acts on behalf of his / her supervisor whenever he / she is unavailable.
• Other duties as assigned

Minimum Qualifications :

Education and Professional Experience

Possession of a baccalaureate degree in Accounting, Business Administration, or a related field; or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• Functional knowledge of principles, practices and techniques in Cashiering and or Accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Cashiering and or Accounting.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Cashiering and Accounting.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications :

Knowledge of the principles, practices and techniques of asset, liability, revenue, and expenditure accounting.

Desirable Qualifications

• Knowledge of the theories, principles, practices of organization and management.
• Knowledge of the principles and practices of personnel administration.
• Ability to analyze, interpret, and apply financial and general administrative rules and regulations to a variety of work situations.
30+ days ago