Accounts Payable Specialist I

Overview

SUMMARY

Bering Straits Native Corporation (BSNC) is an Alaskan Native owned corporation. BSNC is seeking a full-time Accounts Payable Specialist I.

Duties include, preparing, processing, and administering invoices for Bering Straits Native Corporation and multiple subsidiaries.

Position requires accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job.

• Reviews invoices and check requests for accuracy and completeness.
• Scans and uploads invoices into the system verifying accuracy of account coding, total costs and obtains required approvals.
• Verifies that transactions comply with financial policies and procedures.
• Enters invoices into the accounting system for multiple companies.
• Set up vendors in the system.
• Manages recurring payments and ensures payments are made timely and accurately.
• Prepares and processes accounts payable checks and ACH payments.
• Ensures timely payments of vendor invoices and expense reimbursements.
• Reviews and reconciles vendor statements; investigates and resolves discrepancies.
• Reconciles and processes expense reports and company credit card statements.
• Responds to vendor and staff questions and inquiries.
• Provides accounts payable support to AP manager and supervisor.
• Assists in month end closing process and coordinates with team to meet completion deadlines.
• Takes ownership of assigned special projects and / or processes needing special and / or advanced attention.
• Assists with process improvements and documentation.
• Performs other related tasks as may be assigned by AP manager or supervisor.

Qualifications

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

Required (Minimum) Qualifications

• High school diploma or equivalent.
• At least one (1) year continuous, full-time accounts payable specific work experience in a high-volume, multi-company environment.
• Moderate level of computer skills required including proficiency in Microsoft Office programs such as Excel, Teams and Outlook.

Preferred

• Deltek Costpoint experience.
• Experience with SharePoint or other AP invoice routing system(s).
• Accounts payable experience in government contracting.

Knowledge, Skills, Abilities, and Other Characteristics

• Strong analytical and problem-solving skills.
• Good written and oral communication skills.
• Ten key by touch.
• Ability to meet weekly and monthly deadlines.
• Ability to balance and prioritize competing activities while meeting deadlines.
• Good organizational and time management skills.
• Good interpersonal skills, able to work in a team environment and demonstrate sensitivity and respect for a diverse work population.
• Ability to actively listen and provide high quality customer service.
• Ability to learn, understand, and work in accordance with the Company's Policies and Procedures.
• Dependable and punctual.

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Employees must always maintain a constant state of mental alertness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time;

most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED / SAFETY-SENSITIVE ROLE REQUIREMENTS

This position is not subject to federal requirements regarding Department of Transportation safety-sensitive functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.

The work described herein is primarily a modern office setting. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

None

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base.

Must have reliable transportation to / from work or military installations as needed or required for this position.

Shareholder Preference. BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer / Veterans / Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.