JOB SUMMARY
The Accounts Payable Supervisor will provide back-up and support to the Accounts Payable Manager to ensure that all A / P vouchers get input, posted, and paid in a timely manner and that all Accounts Payable Technicians are aware of their job expectations.
ESSENTIAL FUNCTIONS
- Review and post A / P vouchers submitted by A / P Technicians.
- Review preprocessors for appropriate coding and accurate posting periods.
- Post weekly cash disbursements in Costpoint.
- Make sure checks are approved and signed by authorized personnel.
- Process transactions and use reporting / research functions in banking on-line portal.
- Review open A / P reports and research long outstanding payables.
- Prepare and maintain credit reference templates for all subsidiaries.
- Complete credit applications as requested.
- Assist in month-end and year-end closing procedures.
- Reconcile and print 1099’s.
- Ensure that the A / P Manager is kept up to date on accounts payable matters for Calista Corporation and Subsidiaries.
- Work in a constant state of alertness and in a safe manner.
- Perform other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position requires supervision of direct reports.
KNOWLEDGE, SKILLS, & ABILITIES
- Knowledge of accounts payable and invoicing processes and terminology.
- Knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable.
- Ability to process a high volume of data with accuracy and meet various deadlines.
- Ability to calculate, post and manage accounting figures and financial records.
- Ability to communicate with employees, business partners, and vendors professionally and effectively via written and verbal communication methods.
- Proficient with standard business computers and application.
- Knowledge and skills in computerized accounting systems and knowledge of company-specific software.
- Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.
- Ability to use good judgment and discretion.
- Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
- Ability to handle multiple tasks simultaneously.
- Ability to work with concentration, accuracy, and attention to detail.
QUALIFICATIONS
- Associate degree in Accounting, Finance, or Business preferred. Experience may be substituted for degree.
- Minimum of three years’ progressively responsible experience in accounts payable.
- Supervisory experience preferred.
- Deltek Costpoint experience preferred.
- Ability to speak Yup’ik preferred.
- Ability to pass a drug, background, reference, and credit check.
WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
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