Director of Property & Facilities

Job Description

Job Description

Description :

REPORTS TO : Chief Executive Officer

FLSA CLASSIFICATION : Exempt

SALARY RANGE : $55,000 - $60,000 annually

WORK LOCATION : Hybrid - Regular travel to camp properties and service center locations. Employee must reside within commuting distance to service center or camp location.

SUMMARY OF POSITION

The Director of Property & Facilities is responsible for overseeing all aspects of property strategy and management for camps, service centers and vehicles. This includes property strategic planning, risk management, maintaining and improving camp facilities, managing property staff and volunteers, and ensuring that facilities are safe, operational and welcoming for all visitors.

ACCOUNTABILITIES

• Develop and implement a comprehensive property management plan for all council facilities, including maintenance schedules, budgeting, and capital planning.
• Lead short- and long-term planning efforts in collaboration with council leadership.
• Hire, support, develop and manage a team of property staff including rangers and caretakers responsible for maintenance, cleaning, and repairs.
• Manage the property work order and inventory system (UpKeep), ensuring staff are trained and using it effectively to track tasks, equipment, and supplies.
• Ensure all properties comply with local, state, and federal regulations as well as GSUSA and ACA standards as related to safety, health, and environmental standards.
• Establish and maintain strong relationships with contractors and vendors to support major repairs and property development projects at camps.
• Oversee contracts, vendors and service agreements for leased office properties including lessor, cleaning services, security, HVAC, and maintenance / repair / upfit contractors.
• Implement a standardized process for soliciting bids, selecting vendors, and managing the completion of all property work exceeding $250.
• Serve as the subject matter expert on council properties, providing guidance to senior leadership team and regular reports to leadership and board of directors.
• Collaborate closely with the Director of Outdoor Experience to align property goals, objectives and procedures with are aligned with camp program needs and goals, and ensure facilities support high-quality experiences for members.
• Partner with executives / directors at service center locations to address facility needs and ensure functional, welcoming office environments.
• Create and maintain a project management system to track progress and priorities for both short- and long-term property improvements.
• Develop and manage annual operating and capital budgets for property operations; monitor expenses and adjust plans to remain within budget.
• Identify and mitigate property-related risks, including trespassing and security issues, safety hazards, and insurance-related concerns.
• Manage insurance claims related to auto and property and provide annual review and updating of property and auto component of insurance renewal / bid.
• Maintain accurate records of all property management activities, including maintenance logs, safety inspections, and incident reports across all properties.
• Advance the councils diversity, equity, inclusion and access goals by ensuring facilities are welcoming, inclusive, and accessible; actively foster an environment of respect, equity and belonging in all internal and external interactions.

Requirements : QUALIFICATIONS

Core Competencies

Education, Experience, & Certifications

Skills & Competencies

Additional Requirements

PHYSICAL DEMANDS & WORK ENVIRONMENT

The employee is often required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls including the operation of computer keyboard, calculator, copier machine and other office equipment; reach with hands and arms; climb stairs; balance; bend and stoop, kneel, crouch or crawl; talk or hear within normal range for telephone use. The employee must be able to lift and / or move up to 30 pounds regularly and 50 pounds occasionally. The employee must have close visual acuity to perform activities such as viewing a computer terminal, preparing and analyzing data and figures, and extensive reading. The incumbent must be able to traverse short and long distances in an outdoor setting over varied terrain, including, but not limited to, hills, stairs, trails for extended time periods and be outdoors in a variety of weather conditions.

DISCLOSURE & ACKNOWLEDGEMENT

The statements above reflect the essential functions and qualifications for this job, but should not be considered an all-inclusive listing. Employees may be asked to perform other duties as needed to ensure the smooth functioning of Council operations. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.