Executive Administrative Assistant

Job Type : Regular

Regular

Executive Administrative Assistant to the Senior Vice President, Finance & Operations

Position Description

We seek an executive administrative assistant to provide administrative support to the Senior Vice President, Finance & Operations in RAND's Santa Monica Headquarters office.

This position requires discretion, strong organizational skills, the ability to work both independently and to coordinate effectively with people across RAND and external stakeholders, the ability to handle multiple tasks within time constraints, and good judgment in prioritizing a broad range of tasks .

R esponsibilities will include, but are not limited to, scheduling, planning, and supporting meetings, events, and travel;

assisting with message and document preparation; and managing documents and information. In addition, an important component of this position is working closely with the other corporate officers and their assistants in handling a variety of material and subject matter of a sensitive and confidential nature .

D uties may also include providing assistance with corporate-related functions as well as being available to assist with any overflow work and / or to provide general back-up assistance to other senior executives, working as part of the senior leadership executive assistant team.

Qualifications

The successful candidate will be a self-starterwith the ability to work independently, exhibit good judgment, and possess the ability to multitask and prioritize with minimal direction.

The position requires a minimumof six-years of high-level administrative experience and demonstrated excellent organizational, communication and interpersonal skills.

A strong sense of discretion is required in dealing with sensitive and confidential issues.Attention to detail and accuracy is essential.

It is also critical that the individual be a team player and be able to demonstrate tact, courtesy, and judgment in working with all levels of individuals within and outside of RAND.

Must possess advanced computer skills in Word, PowerPoint, and Excel to produce a variety of high-quality documents in a timely, high-quality fashion, preferably along with strong experience in using Teams, Outlook, SharePoint, and Viva Engage to facilitate effective communications, document sharing, and document organization.

Experience

Must have a minimum of 6 years of relevant high level administrative support experience.

Education

High School Diploma or GED required. BA / BS degree preferred.

Clearance

US Citizenship is required to obtain and maintain a DoD clearance.

Location

Santa Monica Office. This position is flex, allowing for work at home up to 2-3 days per week, subject to in-office work needs.

Salary Range

$71,000-$103,100

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities;

a candidate's work experience, education / training, skills, expertise; and internal equity.This position is overtime eligible.

Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience.

In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer : race / color / religion / sex / sexual orientation / gender identity / national origin / disability / vet