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Novak Construction
Project Administrator (Construction)Novak Construction • Chicago, IL, US
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Project Administrator (Construction)

Project Administrator (Construction)

Novak Construction • Chicago, IL, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Location :

  • Chicago, IL (Onsite) Schedule : Monday–Friday, 8:00 AM – 5:00 PM About Novak Construction Founded in 1980 and headquartered in Chicago, Novak Construction is a premier national general contractor and construction management firm.
  • We deliver complex commercial projects across multiple sectors, including retail, healthcare, industrial, and cold storage.
  • Our success is driven by experienced teams, strong client relationships, and a commitment to operational excellence.
  • Position Overview Novak Construction is seeking an experienced Project Administrator to join our team at our Chicago office.
  • The ideal candidate will have 2+ years of experience as a Project Administrator working for a commercial general contractor and be comfortable supporting multiple active projects in a fast-paced environment.
  • Key Responsibilities Provide day-to-day administrative support to Project Managers, Superintendents, and Project Executives.
  • Manage and maintain project documentation, including contracts, subcontracts, purchase orders, change orders, and closeout files.
  • Coordinate subcontractor onboarding, insurance compliance, and required project documentation.
  • Track and process invoices and vendor compliance items.
  • Maintain accurate, well-organized project records within construction management systems.
  • Assist with meeting coordination, agendas, minutes, and distribution of project communications.
  • Support general project coordination, reporting, and administrative needs as required.
  • Serve as a point of contact for internal teams and external partners regarding project administrative matters.
  • Required Qualifications Minimum 2 years of experience as a Project Administrator with a commercial general contractor.
  • Strong understanding of construction documentation, workflows, and industry terminology.
  • Proficiency with Microsoft Office Suite.
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple priorities and support several project teams simultaneously.
  • Strong written and verbal communication skills.

Ability to work onsite in our Chicago office, Monday–Friday, 8:

  • 00 AM–5:00 PM.
  • Preferred Qualifications Experience supporting multiple commercial construction projects simultaneously.
  • Familiarity with Sage Project Management, Autodesk Construction Cloud, Bluebeam, and PDF workflows.
  • Benefits Competitive salary based on experience.
  • Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, and 401(k) with company match.
  • Paid holidays, vacation, and sick time.
  • Novak Construction is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.
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Project Administrator (Construction) • Chicago, IL, US

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