Assistant Events Manager

Job Description

Job Description

Assistant Events Manager

Location : Apex Entertainment, Marlborough Ma

Are you ready to help create unforgettable experiences? Apex Entertainment is looking for a passionate and detail-oriented Assistant Events Manager to join our team. In this role, you'll work alongside our Event Management Team to deliver seamless, high-quality events-from corporate gatherings and private celebrations to large-scale functions. You'll play a key role in ensuring every detail runs smoothly, every guest leaves smiling, and every event is one to remember.

Key Responsibilities Event Coordination & Operations

Support the planning, management, and execution of all Apex events, including corporate functions, private parties, and special occasions.

Attend Banquet Event Order (BEO) meetings and ensure all event details are accurate and communicated.

Assist with hiring, training, and developing members of the Events Team.

Communication & Collaboration

Maintain open and effective communication with the Sales, Attractions, and Kitchen Teams to coordinate room assignments, menus, staffing, and product orders.

Ensure seamless collaboration across departments to deliver a unified guest experience.

Event Execution & Management

Assist in overseeing day-of event operations, ensuring smooth execution and prompt resolution of any challenges.

Provide leadership and guidance to the Events Team when needed.

Prepare and distribute weekly event updates to the management team to support appropriate staffing, inventory, and scheduling.

Perform additional duties as assigned by management.

Qualifications

Education : High school diploma required; Associate or Bachelor's degree in Hospitality, Event Management, or a related field preferred.

Experience : 1-2 years of experience in event planning, sales, or operations, with familiarity in managing Banquet Event Orders (BEOs).

Strong background in hospitality or food & beverage service, with a solid understanding of event logistics.

Excellent supervisory and interpersonal skills to lead, motivate, and support team members.

Proficiency in MS Office applications (Word, Excel, Outlook).

Strong written and verbal communication skills for engaging with clients, vendors, and internal teams.

Exceptional organizational skills and attention to detail.

Ability to accurately calculate figures, discounts, commissions, and percentages.

Valid driver's license or reliable transportation for off-site events.

Flexibility to work a dynamic schedule, including days, nights, weekends, and holidays.

Professional appearance and conduct, representing Apex Entertainment with pride and enthusiasm.

Perks & Benefits

Be part of a dynamic, fun-loving team that's passionate about hospitality and service.

Competitive pay and clear pathways for professional growth.

Comprehensive health, dental, and vision insurance.

401(k) with company match (after one year).

Paid time off-including your birthday!

Complimentary attractions and shift meals.

Flexible scheduling to help you balance work and life.

Join the Apex Team

If you're an organized, energetic, and creative individual with a love for events and guest service, we'd love to meet you! Join Apex Entertainment as our Assistant Events Manager and help us deliver experiences that guests will never forget.

Apply today and make every event an Apex event!