Senior Payroll and Accounts Payable Specialist

Title : Senior Payroll and Accounts Payable Specialist

Location : Las Vegas, NV

Schedule : Onsite | Monday-Friday, 8 : 00 AM-5 : 00 PM

Pay : $33-$41 per hour (commensurate with experience)

Employment Type : Full-time, Non-Exempt (eligible for overtime)

Reports To : Controller

Benefits : 100% employer-paid medical, dental, and vision insurance; short- and long-term disability fully covered; 401(k) match (up to 4% total); Employee Stock Ownership Plan (ESOP); paid time off including 40 hours front-loaded sick / personal time and 2 weeks of vacation accrued weekly.

Why You Should Apply :

An employee-owned design and consulting firm in Las Vegas is seeking a Senior Payroll and Accounts Payable Specialist to join their accounting team. This is a hands-on role with a mix of payroll, AP, and accounting responsibilities, offering the opportunity to directly impact process efficiency and financial accuracy in a collaborative environment. You'll enjoy a strong work-life balance, excellent benefits, and the stability of an employee-owned organization.

What You'll Be Doing :

• Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local laws.
• Review weekly timesheets for accuracy, approvals, and proper project coding.
• Manage benefits deductions, 401(k) contributions, and wage garnishments.
• Prepare payroll journal entries and reconcile payroll-related accounts.
• Maintain up-to-date employee payroll records for new hires, terminations, and pay changes.
• Support benefit administration and coordinate updates with HR.
• Review, verify, and process vendor invoices, reimbursements, and credit card transactions.
• Prepare and execute weekly payments via checks and ACH; reconcile vendor statements.
• Record daily cash receipts in Deltek Vantagepoint or similar accounting software.
• Perform monthly bank and balance sheet reconciliations in compliance with GAAP.
• Prepare and file monthly sales and use tax returns.
• Support month-end and year-end close processes, including journal entries and account reconciliations.
• Provide documentation for audits and assist external auditors as needed.
• Collaborate with accounting and HR teams to improve processes and ensure compliance.

What We're Looking For :