Talent.com
Department Administrator

Department Administrator

MSR Technology GroupAnn Arbor, MI, US
2 days ago
Job type
  • Temporary
Job description

MSR Technology Group DBA Infomatics has been an Inc 500 / 5000 corporation for the last 7 years in a row. We have an urgent need for Department Admin , and this is an Onsite role in Ann Arbor, MI. Please find the job details below.

Title : Department Admin

Location : Ann Arbor, MI

Duration : Long Term Contract

Pay rate : $30.50 per hour with benefits

Position Description :

Skills / Duties and Responsibilities

General administrative support duties for PTT Department, working collaboratively with GM, Dept TM's and collaborating with other PT Div. Admins.Duties include but are not limited to :

Personnel Support

  • New hire setup / preparation (incl. desk setup, required access, and general onboarding support) for TM's, CP's and resident Japan-Staff
  • Maintaining Dept. organization chart (with GM)
  • Maintaining Evacuation List for team members in 1555, 1588, and 1555 Evaluation buildings.
  • Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)

Budget Management (Direct Funding, Indirect / Operations Budget & Capex)

Indirect / Operating Budgets

  • Attend budget meetings as required. Monthly status reporting to GM / PTT Mgrs
  • Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures.
  • Monthly accrual preparation and submission.
  • Budget corrections (reclasses) – preparation & submission of correction request.

    • Direct Budget (Annual Job Requests)

  • Gather and compile JRN support requests, compare to forecasted numbers and take action to resolve discrepancies.
  • Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals.

    • Capital Budget

    Working collaboratively with project leads, input POR's and track status.

    Assisting annual FADAR (Fixed Assets) maintenance activities

    General

  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
  • Assisting in coordinating Exec / Guest / Japan Visitor tours
  • Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)
  • Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions.
  • Arranging travel as required through Toyota's travel agency.
  • Occasional mail distribution

    • Other

  • Assisting PTT GM & Managers in Special Projects as required.
  • Cross-company communications at all organizational levels to support department operations and problem resolution.
  • Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.
  • Knowledge Capture / IT Systems - Assist in maintenance and occasional data storage / restructuring activities.

    • Requirements :

    Requirements and Qualifications :

  • 3+ years of general office / department support experience.
  • Excellent verbal, written, interpersonal and customer service skills.
  • Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint.
  • Knowledge / proficiency with SAP / Ariba is strongly preferred
  • Strong accounting / financial background would be a plus
  • Strong ability to work independently and collaborate with other team members
  • Ability to effectively communicate with team members at all levels within the Toyota organization

    • If you have the above skills / experience, please share your resume in confidence to :

    Recruiter Name : Sravan

    Email : sravan@msrtechnologies.com

    EOE

    Create a job alert for this search

    Administrator • Ann Arbor, MI, US