Office Support Specialist - ASO

Administrative Services Office Position

To effectively support administrative and central service functions within the county, ensuring efficient operations, compliance with policies and regulations, and high-quality service delivery. This is a non-union, in-office position. Complete 2025 pay scale is $24.02 / hr-$31.42 / hr.

This job description indicates the normal type and level of work expected of the incumbent. Incumbent may be asked to perform other duties as apparent or assigned.

• Receives and directs walk-in, email, and telephone requests for information and services in a professional and friendly manner. Responds to inquiries and assists the public, employees, and officials.
• Performs various administrative support functions for the office. Reviews and edits county communications to ensure consistency, accuracy, and adherence to policies and standards. Assists with scheduling meeting rooms, ordering equipment and supplies, notarizing documents, and processing mail.
• Schedules and prepares County Board agenda items, committee meetings, and board minutes for review. Organizes and maintains documents for retention such as county resolutions, ordinances, contracts, grants, and agreements. Coordinates the annual calendar of public meetings and ensures compliance with Open Meeting Laws.
• Assists in maintaining personnel records and preparing for labor negotiations. Assists with recruitment processes by completing employment verifications, NetStudies, coordinating background checks, and other pre-employment requirements. Manages employee recognition programs.
• Verifies accounts payable invoices, processes expense reports, compiles reimbursement requests, submits claims for payment, tracks registration fees, and compiles financial documentation. Assists with budget preparation by compiling reference data, entering financial figures, and generating financial reports.
• Assists with the creation and distribution of informational materials, including news releases, brochures, and multimedia content. Updates and maintains the county website, ensuring accuracy and accessibility.
• Conducts research, compiles data for reports, and assists with special projects assigned by leadership.
• Provides executive administrative assistant support to the County Administrator and Commissioners by managing schedules, coordinating meetings, preparing agendas, and handling correspondence.

Minimum Qualifications :

Selection Process :

Candidates will be selected based on a review of training and experience. Top candidates will be invited to participate in oral interviews.

Permanent part-time employees are eligible to earn pro-rated holiday, vacation and sick time benefits.

The following is intended to be a general overview of benefits provided for full-time positions. Insurance benefits become effective the first day of the month following the month of hire. Further details and a complete copy of the applicable contract / policy language are available at the time an employment offer is extended. If you have any questions about the benefits, please contact the Administrative Services Office at hr@millelacs.mn.gov.

Public Employees Retirement Association (PERA) Benefits Provided Employees fall under the General, Police & Fire, or Correctional defined benefit plan depending on their position. PERA rates and handbooks available on-line : http : / / www.mnpera.org. Contribution amounts are based on the employee's pay each pay period.

Paid Time Off :

Holidays : Full-time employees have approximately 14.5 paid holidays per year, including floating holidays, subject to the terms of the Personnel Policy or Collective Bargaining Agreement as applicable. Vacation : Full-time employees earn 11 to 23 days per year, depending on tenure. Part-time employees earn pro-rated accruals. Sick Time : Full-time employees accrue 12 sick days per year. Part-Time employees earn pro-rated accruals.

Medical Insurance Employees have three (3) medical insurance plans to choose from, within three (3) different networks. The rates shown are effective 1 / 1 / 2025 through 12 / 31 / 2025.

Dental Insurance There is no cost to employee for single coverage. Family coverage costs the employee $74.22 per month.

Vision Insurance Vision coverage is available and paid for by the employee at the following monthly rates :

Flexible Spending Accounts (FSA's) Available Plan options include medical and dependent care FSAs, as well as a premium only plan (pre-tax deduction of medical and dental premiums). These amounts cannot be changed during the year unless there is a qualifying life event. All funds must be used by claims deadline.

FSA Medical / Health max election of $3,050 per year Limited Purpose FSA max election of $3,050 per year (used when you also have a H.S.A. Can only be used for vision, dental or orthodontia expenses).

FSA Dependent Care max election of $5,000 per year per family ($2,500 if married and filing separately)

Deferred Compensation Program Available Deferred Compensation Plans are available through Nationwide.

Life Insurance There is no cost to the employee for $15,000 in basic life insurance coverage. Rates for voluntary additional coverage for employee or spouse vary according to age category.

Long-term Disability Insurance Plan Available Rates vary according to age and coverage amount.

Short-term Disability Insurance Plan Available Rates vary according to age and coverage amount.

Critical Illness, Accident and Hospital Confinement Insurance Available