Join Our Team as an Inventory and Logistics Specialist Where Precision Powers Patient Care
At Children's Hospital of Philadelphia (CHOP), the Inventory and Logistics Specialist plays a key role in ensuring critical medical supplies are always available when patients need them most. You'll use data and business intelligence tools to forecast demand, manage inventory levels, and support the Point of Use inventory systemdriving accuracy, efficiency, and cost containment across our supply chain. If you're detail-oriented, results-driven, and ready to make a real impact in healthcare, join us and become a Breakthrough Maker at CHOP.
CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.
What You Will Do
Inventory Planning & Management
- Responsible for the planning and requisitioning of centrally maintained inventory
- Continually manages and evaluates stocking levels (high levels, reorder points, critical levels) for inventory areas and adjust to meet seasonal and census-driven demand
- Identifies current and potential product shortages based upon manufacturer backorders, weather related delays, or raw material shortages, and identifies recovery plans
- Replenishes the centrally managed portable medical gas and other centrally managed equipment and / or ordering supplies for the Special Procedures departments
- Coordinates new product introductions with the Materials Distribution, Value Analysis, and Contracting teams
- Assists in coordinating product recalls throughout the enterprise
- Communicates product availability issues and status to all organizational stakeholders to include appropriate Supply Chain and clinical personnel
- Communicates any known issues or challenges related to existing stocking levels and / or physical layout of inventory locations with appropriate Supply Chain staff
- Works with internal customers to ensure that their needs are being adequately met
- Communicates and coordinates any product conversions, substitutes, and product discontinuations with the various departments
- Works with leadership to coordinate annual physical inventories across the enterprise
- Rotate through on-call inventory duties to ensure supply chain safety and support operational efficiency
Inventory Control & Accuracy
Conducts root cause analysis for inventory variancesMaintains and updates warehouse item recordsDesigns inventory storage layouts for Supply Chain managed inventory locations, equipment storage rooms, and portable gas storage roomsMaintains enterprise-wide procurement template that contains a list of all active storeroom items for use by requestersWorks with Purchasing to return inventory and par items to vendors when necessaryFollows CHOP procedures for new item and vendor adds to include preparing item and vendor add / change requestsWorks with Receiving, Purchasing and Accounts Payable, as needed, to research inventory receipt discrepanciesImplements inventory control improvements, as approved by the ManagerCycle Count Program Management
Manages the cycle count programAdjusts cycle count processes as required to optimize efficiency and effectivenessAssigns A / B / C classifications to inventory items and determines count frequency of A / B / C itemsConfigures the ERP to support cycle count requirementsWorks with the Distribution Operations Manager to ensure cycle counts are performed in a timely manner by qualified staffResearches and documents the root cause of cycle count discrepanciesIdentifies possible solutions for the root causes of cycle count discrepancies and works with key Supply Chain leaders to decide which solutions to implementReports cycle count results and root cause analysis findings and recommendations to the Distribution Operations Manager, Director of Logistics and any other staff or management as necessaryFinancial Oversight & Cost Management
Responsible for reconciling inventory spend against budgetServes as inventory billing and cost containment expert responsible for the design and execution of all portions of inventory processes that support accurate cost allocation, cost reduction and cost avoidance. This includes operational documentation as well as documentation in support of data management processes such as item master, item pricing, item CDM and vendor master filesEnsures supply expenses are allocated to the appropriate cost centersAnalyzes and reports on supply utilization and other performance metricsBenchmarking supply costs internally and externally to CHOP and establish CHOP cost containment goals for assigned areasSupports CHOP cost containment initiativesCollaboration, Training & Communication
Collaboratively works with the Distribution Operations Manager on process, resource and system issues that impact inventory accuracy and service levelsEducates and mentors Supply Chain staff as directedAttends meetings with internal customersOther
Other duties as assignedEducation Qualifications
High School Diploma / GED RequiredBachelor's Degree Supply Chain Management or similar field of study PreferredExperience Qualifications
At least two (2) years experience in inventory management RequiredExperience working in healthcare PreferredSkills and Abilities
Strong interpersonal skills. (Required proficiency)Good verbal and written communications skills are required for the successful management of this function. (Required proficiency)Possess excellent analytical ability and math skills. (Required proficiency)Demonstrates good ability to prioritize work, organizational skills and initiative to improve processes. (Required proficiency)Must have an ability to quickly adapt to a changing environment. (Required proficiency)Strong Time Management skills (Required proficiency)Effective project management abilities (Required proficiency)Proficient in conflict management (Required proficiency)SALARY RANGE :
$67,500.00 - $86,060.00 Annually
Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.
At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.