Senior Executive Support Specialist

Senior Executive Support Specialist

GCyber is hiring a Senior Executive Support Specialist to support our newly awarded United States Coats Guard (USCG) Maverick contract. The Senior Executive Support Specialist will provide comprehensive, high-level administrative support to U.S. Coast Guard officials. As the Senior Executive Support Specialist, you will :

• Expertly manage and maintain highly dynamic and complex calendars for senior leadership, prioritizing events, resolving conflicts proactively, and orchestrating real-time changes to maximize operational efficiency.
• Draft, review, edit, and prepare all senior-level correspondence (memos, formal letters, reports, briefings) for signature, ensuring strict adherence to proper military and government formats, grammar, and policy guidelines. Manage and meticulously track action items using official government task management procedures.
• Coordinate all logistics for high-level meetings, conferences, and official visits (e.g., VIP visits), including scheduling secure rooms / VTC, managing invitations, and preparing detailed "read-ahead" packages for leadership.
• Serve as the primary point of contact and liaison for internal and external offices, effectively communicating with senior DoD, military, and interagency partners while maintaining professional protocol and high-level relationships.
• Coordinate general office administrative functions, including visitor access control. Establish and refine Standard Operating Procedures (SOPs) to enhance workflow efficiency.
• Establish and maintain highly organized electronic filing systems for administrative documents in strict compliance with government records management policies.

Minimum Qualifications and Experience :