Executive Assistant to Chief Growth Officer

Executive Assistant to Chief Growth Officer

About the job Executive Assistant to Chief Growth Officer

Role : Executive Assistant to Chief Growth Office

Location : Newyork City

Work : Hybrid (4 days / week from NY City office)

Annual Bonus : 10%

Responsibilities

Manage, own and execute on a broad variety of administrative tasks for the Chief growth officers Office, including, managing an active calendar of appointments; completing expense reports; and composing and preparing correspondence.

Heavy Board support, including, managing communications with Board members; the Board calendar, Board travel / expenses and Board decks.

Work with the Chief growth officer to finalize Board decks for meetings; upload decks to the BoardVantage system and distribute to management team, as applicable.

Communicates directly, and on behalf of the Chief growth officer, with internal clients, Legal team members, and others, on matters related to Legal initiatives.

Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Assist with the processing of securities trade approvals for restricted persons.

Works closely and effectively with stakeholders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Assists with production of presentations including PowerPoint and Excel formats by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Assist with contract execution process as needed.

Qualifications

10+ years of experience supporting SVP, C-Level Executives, senior leaders.

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Expert level written and verbal communication skills

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Highly resourceful team-player, with the ability to also be effective independently

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Oracle, ERP systems, BoardVantage and Concur.

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