Conference & Event Planner Job at United States Court of Appeals for the Fourth

ABOUT US

We’re a mission-driven organization that values purpose, creativity, and meaningful impact in everything we do. For us, events are more than just gatherings — they’re catalysts for connection and change. We’re known for delivering human-centered experiences that spark national conversation, inspire action, and leave a lasting impression.

As our Conference & Event Planner , you’ll play a key role in creating experiences that truly matter. So, if you love bringing people together, managing the behind-the-scenes details, and ensuring every event runs seamlessly, we want to meet you!

• Location : Telework opportunity within the States of the Fourth Circuit (MD, NC, SC, VA, and WV)
• Appointment : Full-time / Career
• Schedule : Flexible

THE OPPORTUNITY

As our Conference & Event Planner , you’ll play a leading role in bringing events to life — from concept to completion. Whether it’s a strategic roundtable for a small group or our bi-annual circuit judicial conference with more than 1,000 attendees, you’ll manage every detail to ensure a seamless and memorable experience.

In this role, you will :

Lead the planning and execution of meetings and conferences, including venue sourcing, contracting, scheduling, and logistics

Serve as the primary point of contact for vendors, speakers, sponsors, and venue staff — bringing a calm, professional, and personable presence to every interaction

Manage timelines, budgets, contracts, and internal coordination with precision

Collaborate with program teams to ensure every event aligns with our values and reflects our high standards

Guide internal colleagues (who may not specialize in event planning) to help them effectively support event goals

Travel occasionally for site visits and on-site execution

Location : Telework opportunity within the States of the Fourth Circuit.

Appointment : Full-time / Career

Schedule : Flexible.

WHAT YOU BRING

Bachelor’s degree in a related field.

5–7 years of experience planning conferences, meetings, or large-scale events.

Skill in evaluating, selecting, and negotiating with vendors.

Excellent organizational and interpersonal skills.

Strong communication skills — professional, clear, and kind.

Ability to work and stay calm under pressure.

A passion for creating thoughtful and engaging event experiences.

Proficiency in Excel, SharePoint, Cvent, or similar tools.

Ability to work both independently and collaboratively in a fast-paced environment.

READY TO APPLY?

Please see the full announcement at www.ca4.uscourts.gov for working links mentioned throughout this announcement. Email the following in a single PDF document to Human Resources at [email protected] .

Cover Letter detailing qualifications and experience.

Resume that includes the name, title, and the contact information of three professional references.

Judicial Branch Application : AO78-Application for Employment . (Located on the U.S. Courts website at www.uscourts.gov.)

Please include the title of the position in the subject line of the email, and please note in the cover letter where you saw the announcement. Receipt of applications will be acknowledged.

Interviews will be held in person in Richmond, VA. Reimbursement for interview-related travel expenses or any relocation costs incurred by the successful applicant is not provided.

Closing date : 10 / 12 / 2025.

PAY RANGE

Pay range is based on the Rest of the US pay table and could be higher based on location.

$70,894 – $115,213 (CL-28)

Placement within the range is based on experience. Pay tables are available on the U.S. Courts website at www.uscourts.gov.

BENEFITS

Our benefits are designed to support your career, your family, and your future—helping you thrive both at work and in life.

Generous paid time off — Start with 13 vacation days, 13 sick days, and 11 paid holidays each year. Vacation grows with your career—20 days after three years and 26 days after 15 years-rewarding your commitment with more time to recharge.

Health and security for the long run — Comprehensive health and life insurance plans subsidized by the Agency, plus dental and vision coverage. Retirees can keep their health plan into retirement.

Future-ready retirement planning — A strong foundation with the Federal Employees Retirement System and additional savings through the Thrift Savings Plan (like a 401(k)), complete with matching contributions.

Family-friendly support — Paid parental leave gives you the time you need for life’s most important milestones.

Flexible spending options — Tax-savings accounts for health care, dependent care, and commuter expenses to help your paycheck go further.

Student loan forgiveness eligibility — Work that not only matters but also qualifies under the Public Service Loan Forgiveness (PSLF) program.

For additional information, see the U.S. Courts website at www.uscourts.gov.

CONDITIONS OF EMPLOYMENT

Must be a citizen of the United States or meet requirements for compensation under current law. Positions with the U.S. Courts are an at-will appointment, and may be terminated with or without cause by the Court. Employees are subject to The Judicial Code of Ethics and Conduct, which is available to applicants for review upon request. All applicant information is subject to verification. The appointment to the position is provisional pending a suitability determination by the Court based on the results of a background check, which includes fingerprinting. Employees are required to use Electronic Funds Transfer (EFT) for payroll deposits.

The Court reserves the right to modify the conditions of this job and / or announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, if a closing date is shown; any of these actions may occur without any notice.

The U.S. Court of Appeals for the Fourth Circuit is an Equal Opportunity Employer.

Job Type : Full-time

Pay : $70,894.00 – $115,213.00 per year

Benefits :

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Retirement plan

Vision insurance

Work Location : Remote

#J-18808-Ljbffr