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Senior Accounts Payable Specialist (Hybrid)
Senior Accounts Payable Specialist (Hybrid)National Guardian Life Insurance Company • Madison, Wisconsin, United States
Senior Accounts Payable Specialist (Hybrid)

Senior Accounts Payable Specialist (Hybrid)

National Guardian Life Insurance Company • Madison, Wisconsin, United States
30+ days ago
Job type
  • Full-time
Job description

We are adding a Senior Accounts Payable Specialist

to our team!

Who We Are :

Since 1909, National Guardian Life Insurance Company (NGL) has been one of America’s most successful and highly rated independent life insurance companies. We specialize in a suite of innovative products for life’s journey, giving people the financial stability, careful guidance and peace of mind to lead a life filled with confidence, dignity and grace.

NGL's Core Values – integrity, dependability, collaboration, compassion and growth are a foundation of our company and help to build on the interactions we have with our policyholders, partners, funeral homes and each other. We believe in creating an inclusive, welcoming environment for all where diversity is celebrated, and everyone is encouraged to live their best, most authentic self. We offer  Employee Resource Groups for employees to get involved, learn, network, and offer professional and personal development opportunities.

With over 100 years of experience, our passion is to serve people.  Learn more .

A Day in the Life :

The Senior Accounts Payable Specialist is responsible for ensuring timely and accurate payment of vendor invoices, reinsurance settlements, and policyholder disbursements. This includes verifying invoice details, matching invoices to open purchase orders, routing invoices and payment requests for approval, and assigning the proper account code. The role requires strong attention to detail, critical thinking, and organizational skills.

Primary Responsibilities :

  • Research, analyze and resolve payment and vendor account issues.
  • Provide excellent customer service and support for internal and external stakeholders.
  • Ensure compliance with established internal controls and company policies related to disbursement activities.
  • Review and process payment requests and vendor invoices with a focus on accuracy and timeliness.
  • Perform and / or assist with complex account reconciliations requiring research and analysis.
  • Monitor the accounts payable workflow from receipt of invoice through payment, including matching invoices with purchase orders.
  • Process cancel and stop payment check requests timely and accurately.
  • Train new and existing staff on AP processes and provide timely feedback.
  • Develop and implement process improvements, quality control measures and cost reductions.
  • Assist with development, maintenance, and organization of procedures and related documents.
  • Lead team discussions and participate in department meetings.
  • Provide backup for other team members to support the ongoing and timely completion of necessary processing.
  • Interface the daily AP activity to the general ledger.
  • Complete outstanding check workflow.
  • Assist with audit requests as needed.
  • Assist with preparation and processing of 1099s.
  • Perform accounts payable related projects and other ad-hoc requests as assigned by the manager of Accounts Payable.

Schedule :

This is full-time hourly position. Primary hours; 8-4 : 30p, or as needed for department coverage.  This is a hybrid position which may require working in our Madison office based on business needs.

Essential to Your Success :

  • Strong understanding of GAAP accounting principles and accounts payable best practices.
  • Advanced knowledge of accounts payable and disbursement processing using automated computer systems with the ability to adapt to new technologies.
  • Experience working with insurance companies or another highly regulated industry.
  • Experience working with Emburse Certify platform is a bonus.
  • Ability to exercise sound judgment.
  • Effective and thorough research, analytical, and problem-solving skills with a high attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Excel and Adobe Acrobat.
  • Ability to both work independently and collaborate well with others.

    • Education Requirements :

  • Two Year Associate Degree in Accounting or related field preferred.

    • Years of Experience :

  • A minimum of three years of direct accounts payable processing experience required with five years preferred.
  • Experience working with computer applications and software such as mainframe, web based and client-server applications required.
  • Experience working with an insurance company and accounts payable payment processes preferred

    • What We Offer :

    At NGL, we provide a comprehensive Total Rewards package that includes competitive base pay and benefits designed to offer solutions to help meet your unique life needs.

    Benefits :

  • 20 days of Paid Time Off growing to 25 days after 5 years
  • 11 Paid Holidays (10 company holidays and 1 personal holiday of your choice)
  • Health care, dental and vision plans
  • Up to $1,500 (Family) or $1,000 (Single) annually towards a Health Savings Account
  • Annual bonus based on company performance
  • Paid Parental Leave
  • 401(k) match up to 9%
  • Paid Sabbatical after 8 years
  • Paid Volunteer Time
  • Education Assistance Program
  • Employee Recognition Program
  • And much more!

    • Click here  to learn more about our comprehensive Total Rewards program.

    NGL is committed to creating a diverse environment and is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

    NGL is committed to providing reasonable accommodations to qualified individuals with disabilities in the recruitment process. To request an accommodation, please contact  hrmadison@nglic.com .

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    Account Payable Specialist • Madison, Wisconsin, United States