Accounts Payable 3

Overview

Your Future at M.C. Dean

We're seeking people driven to excellence and inspired to have a meaningful impact powering, automating, integrating, and securing the world's most critical infrastructure and facilities. This translates into fulfilling opportunities for employees driven to excel in a meaningful career. As an employee at M.C. Dean, you will join forces with more than 5,800 professionals who engineer and deploy automated, secure and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability. Together, we transform the way complex, large-scale systems are designed, delivered, and sustained-enhancing client outcomes, improving lives, and changing the world for the better.

Position Title : Accounts Payable Specialist

Location : Headquarters at Tyson's, Virginia (Greensboro Metro Sto)

In Office : This position is 100% at our Headquarters in Tysons, VA

Reports To : Accounting Manager / Controller

Travel Requirement : Occasional travel to project sites and company facilities (up to 15%)

Position Summary :

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices, employee expenses, and payment disbursements. This role plays a critical part in maintaining the financial accuracy and integrity of the organization by supporting proper documentation, coding, and approval workflows. The ideal candidate demonstrates strong analytical and problem-solving skills and is able to investigate discrepancies, resolve vendor issues, and streamline accounts payable processes.

Occasional travel to project sites and other company facilities is required to support financial operations, coordinate with project managers, and ensure compliance with company policies in the field.

Responsibilities

Process vendor invoices and credit memos with accurate coding and timely entry into the accounting system.

Verify invoice approvals and match purchase orders and receipts as needed.

Ensure adherence to internal controls and company policy regarding AP procedures.

Research and resolve discrepancies related to invoices, purchase orders, and payments.

Reconcile vendor statements and maintain strong vendor relationships.

Coordinate with internal teams, including procurement, project management, and field operations to resolve billing issues.

Prepare and process weekly check runs, ACH payments, and wire transfers.

Maintain and organize AP files, reports, and documentation for audit and compliance purposes.

Assist with month-end closing by preparing AP accruals and reconciliations.

Visit project sites and remote facilities to review supporting documents, communicate with on-site personnel, and ensure proper financial practices are followed.

Recommend and assist in implementing process improvements for increased efficiency and accuracy in the AP cycle.

Qualifications

Associate degree in Accounting, Finance, or related field (Bachelor's preferred).

2+ years of accounts payable or general accounting experience.

Proficient in accounting software (e.g., Sage, NetSuite, QuickBooks, or ERP systems).

Strong Excel skills and attention to detail.

Excellent analytical and problem-solving skills.

Strong communication and interpersonal skills, including the ability to work with both office and field personnel.

Ability to travel occasionally (up to 15%) to job sites and remote offices as needed.

Must be organized, reliable, and able to meet deadlines in a fast-paced environment.

Abilities :

Exposure to computer screens for an extended period of time.

Sitting for extended periods of time.

Reach by extending hands or arms in any direction.

Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.

Listen to and understand information and ideas presented through spoken words and sentences.

Communicate information and ideas in speaking so others will understand.

Read and understand information and ideas presented in writing.

Apply general rules to specific problems to produce answers that make sense.

Identify and understand the speech of another person.