Accounts Payable ManagerReston, Virginia, United States

Accounts Payable Administrator

Muller is a full-service Site Development Contractor based in Northern Virginia. Our unique technology and systems-driven approach has led us to become a leading provider of sustainable civil construction services throughout Maryland, Virginia, and DC.

With the growth of our business, our Accounting Department is expanding. Muller Inc is seeking to hire a Full-Time organized and detail-oriented Accounts Payable Administrator to join our team. Reporting directly to our Director of Finance, the Accounts Payables Administrator will be responsible for providing full-cycle accounts payable support, enter vendor invoices and assist with overall routine accounting duties.

Responsibilities

• Bill Processing : review and process incoming bills, ensure their compliance with company policies, match bills with POs, code and record bills in Quickbooks and external applications
• Vendor Management : maintain vendor relationships, coordinate annual vendor purchasing program, maintain Vendor Master Schedule, resolve billing discrepancies, negotiate and establish vendor credit terms.
• Payment and Expense report processing : prepare and coordinate weekly payment runs, monitor payment approval process, reconcile AP transactions, process employee expense reports, monitor and coordinate credit card expense / receipt submission, reconcile billable expense submission
• Quarterly Reporting : assist with quarter-end and annual closing activities for multiple entities, monitor vendor and subcontractor insurance coverage compliance
• Compliance : prepare and file 1099-NEC and 1099-MISC forms for multiple entities; coordinate subcontractor agreement update with legal advisor; update and monitor internal AP Guide, SOPs and policies
• Process Improvement : identify opportunities for efficiencies and process improvement, collaborate with operations' teams to implement improvements, collaborate on identifying AP needs and establishing technical requirements for a new accounting system.
• Other accounting task : on as needed basis and depending on the skillset
• Handling administrative tasks on as needed basis

Requirements

Compensation

Muller Inc is an Equal Opportunity Employer and makes hiring decisions solely on the basis of merit